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Minutes of Commissioners Meeting   -   December 10, 2014

Note:  Complete Meeting Appears on CD #33-14 on File in the Borough Clerk's Office. December 10, 2014
Wildwood Crest, NJ

Prior to the opening of the meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.

 

The meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County, New Jersey, was held in the Municipal Court Room at 9:30 a.m.  On roll call the following answered to their names:

 

Gould - Cabrera – Groon – Yes

 

Mr. Groon read the following statement:  In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader, Herald of Cape May County and The Press on November 26, 2013.

 

Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.

 

THE CLERK READ THE FOLLOWING ORDINANCE BY TITLE ONLY:

ORDINANCE NO. 1203

AN ORDINANCE AMENDING AND SUPPLEMENTING CHAPTER 60, SEWERAGE, SECTION 60-1, PAYMENT FOR SERVICES, SUBSECTION A, OF THE CODE OF THE BOROUGH OF WILDWOOD CREST, COUNTY OF CAPE MAY, STATE OF NEW JERSEY, AND AMENDING ORDINANCE NO. 947 ADOPTED NOVEMBER 24, 2003 AND ORDINANCE NO. 1065 ADOPTED DECEMBER 10, 2008

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that Ordinance No. 1203 be passed on first reading, advertised according to law, be brought up for second and final reading and public hearing on Wednesday, January 7, 2015 at 9:30 a.m.

 

Vote:          Gould - Cabrera – Groon – Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE:

RESOLUTION NO. 285-14

BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest that as a result of the oral bidding which took place on November 6, 2014, at 10:00 a.m., in the Municipal Court Room of Wildwood Crest Borough Hall, during which time O2, INC. t/a OCEAN OUTFITTERS, 6101 New Jersey Avenue, Wildwood Crest, New Jersey submitted the highest bid in the amount of Five Thousand ($5,000.00) Dollars for 2015 season, Five Thousand Five Hundred ($5,500.00) Dollars for 2016 season, and Six Thousand ($6,000.00) Dollars for 2017 season, for a term commencing January 1, 2015 and terminating December 31, 2017, for the operation of a beach concession for ocean surf camp/water safety instructions, the precise location to be designated daily as authorized by the Supervisor of the Wildwood Crest Beach Patrol, or his designee.

 

BE IT FURTHER RESOLVED that Joyce P. Gould, Commissioner of Revenue and Finance of the Borough of Wildwood Crest, and Janelle M. Holzmer, Borough Clerk, be and they are hereby authorized, instructed and empowered to execute and attest the Lease by and between the Borough of Wildwood Crest and O2, INC. t/a OCEAN OUTFITTERS, incorporating all of the terms and conditions of the above successful ocean surf camp/water safety instruction concession rental bid.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing resolution be adopted.

Vote:          Gould - Cabrera – Groon – Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE:

RESOLUTION NO. 286-14

BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest that as a result of the receipt of sealed bids which took place on November 6, 2014, at 11:00 a.m., in the Municipal Court Room of Wildwood Crest Borough Hall, during which time POPSY POP, LLC, submitted an overall highest bid amount of $652,500.00 over a three (3) year lease period, the specific breakdown of said bid being as follows: $150,000.00 in calendar year 2015, $200,000.00 in calendar year 2016, and $302,500.00 in calendar year 2017, for the lease of all six (6) specified locations as precisely defined and contained in the bid documents which are made a part hereof by reference as if fully set forth, otherwise known as Concession A, Concession B, Concession C, Concession D, Concession E, and Concession F, situate on the beach in the Borough of Wildwood Crest, and permitted to be utilized for the sale of ice cream and ice cream products, it is hereby determined to be in the best interest of the Borough of Wildwood Crest to accept the highest bid, which has been submitted by POPSY POP, LLC, for the said six (6) concession rentals and bid amount set forth hereinabove for calendar years 2015, 2016, and 2017.

 

BE IT FURTHER RESOLVED that the award of this bid is further conditioned upon complete compliance by the Concessionaire of the full provisions set forth in the legal opinion of the Solicitor with respect to the operation of this concession on the beaches of the Borough of Wildwood Crest, as well as all bid documents appertaining thereto.

 

BE IT FURTHER RESOLVED that Joyce P. Gould, Commissioner of Revenue and Finance of the Borough of Wildwood Crest, and Janelle M. Holzmer, Borough Clerk, be and they are hereby authorized, instructed and empowered to execute and attest the Lease by and between the Borough of Wildwood Crest and POPSY POP, LLC, incorporating all of the terms and conditions of the above successful ice cream and ice cream products concession rental bid.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing resolution be adopted.

Vote:          Gould - Cabrera – Groon – Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE:

RESOLUTION NO. 287-14

CHANGE ORDER #1

2013 STREET & UTILITY RECONSTRUCITON – VARIOUS STREETS

(NJDEP/NJEIT PROJECT)

 

WHEREAS, The Borough of Wildwood Crest is desirous of completing additional fencing, utility, site work and roadway reconstruction on portions of NJ Avenue, Bayview Drive and Pacific Avenue as part of the 2013 Street & Utility Reconstruction of Various Streets project; and

 

WHEREAS, Perna Finnigan, Inc., 1921 East Sherman Avenue, Vineland, NJ 08361, the contractor performing the 2013 Street & Utility Reconstruction of Various Streets project has agreed to complete the necessary work for the unit prices as shown on Change Order #1 increasing the contract amount by $1,034,882.07, with the Borough of Wildwood Crest’s portion increasing $341,112.07 and the City of Wildwood’s portion increasing $693,770.00, resulting in a new contract amount of $13,380,705.32, with the Borough of Wildwood Crest’s portion being $10,380,846.32 and the City of Wildwood’s portion being $2,999,859.00;

 

WHEREAS, the Borough of Wildwood Crest increase includes $72,429.77 on the New Jersey Avenue and Bayview Drive portion of the project and $268,682.30 for the Pacific Avenue roadway improvements.

 

WHEREAS, Ralph Petrella Jr., the Borough Engineer recommends approval of said change order.

 

NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May and State of New Jersey, that said Change Order #1, increasing the contract amount by $1,034,882.07, with the Borough of Wildwood Crest’s portion increasing $341,112.07 and the City of Wildwood’s portion increasing $693,770.00, resulting in a new contract amount of $13,380,705.32, with the Borough of Wildwood Crest’s portion being $10,380,846.32 and the City of Wildwood’s portion being $2,999,859.00 be and the same is hereby approved.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing resolution be adopted.

Vote:          Gould - Cabrera – Groon – Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE:

RESOLUTION NO. 288-14

WHEREAS, on October 8, 2014 and October 31, 2014, proposals were received for the following:

 

MARKETING AND ADVERTISING COMPANY

 

WHEREAS, the Board of Commissioners has determined to reject all bids received in conformance with the Notice to Bidders dated September 6, 2014, which stated, “[t]he Board of Commissioners of the Borough of Wildwood Crest reserves the right to waive any informalities in any bid or reject any or all bids;”

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May and State of New Jersey, as follows:

 

1.                   All proposals received on October 8, 2014 and October 31, 2014 for the above referenced services are hereby rejected for the reason stated above.

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing resolution be adopted.

Vote:          Gould - Cabrera – Groon – Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE:

RESOLUTION NO. 289-14

REFUND OVERPAYMENT ON

PROPERTY TAXES OR UTILITY PAYMENTS

 

                WHEREAS, the Tax Collector of the Borough of Wildwood Crest collected

from the property owner or it's designee an excess amount on 2014 property taxes and/or utility payments; and

 

                WHEREAS, an overpayment was created for the reason listed below, and

 

                WHEREAS, the Tax Collector of the Borough of Wildwood Crest has determined the said overpayment should be refunded accordingly as indicated below.

 

38.03-1-C0208                    Iannucci, John & Catherine                                                       Amount

2014 Tax                              6210 Ocean Ave                                                                        $1,322.60

                                                Title Company & Mortgage Company

both paid 2014 4th quarter taxes.

                                                Refund overpayment to Iannucci, John & Catherine 

 

                NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Commissioners of the Borough of Wildwood Crest, County of Cape May, State of New Jersey, the Chief Financial Officer is hereby authorized to execute said refund as soon as practicable and the Tax

Collector should mark the records accordingly to reflect said refund as per the meeting on

December 10, 2014.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing resolution be adopted.

Vote:          Gould - Cabrera – Groon – Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE:

RESOLUTION NO. 290-14

ACKNOWLEDGING A CONTRACT WITH WOODRUFF ENERGY TO PROVIDE NATURAL GAS SERVICES FOR THE COUNTY OF CAPE MAY AND PARTICIPATING CO-OP MEMBERS THROUGH THE SOUTH JERSEY POWER COOPERATIVE

 

WHEREAS, the County of Cape May (hereinafter “County”) is a member of the South Jersey Power Cooperative (hereinafter “SJPC”); and

 

                WHEREAS, Camden County is Lead Agency and awarded a bid to Woodruff Energy for the provision of natural gas on behalf of the SJPC.

 

                NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest as follows:

 

  1. Said Board hereby acknowledges a contract with Woodruff Energy of Woodbridge, New Jersey to provide natural gas services to Cape May County and participating Co-op members through the South Jersey Power Cooperative.
  2. The term of the contract shall be for two years, commencing December 1, 2014 through November 30, 2016 pursuant to the Executive Summary prepared by Concord Energy Services, a copy which is attached hereto and by this reference made a part hereof as Attachment “A”.
  3. Pursuant to the Rules of the Local Finance Board of the State of New Jersey, no amount of this contract shall be chargeable or certified until such time as goods are ordered or otherwise called for prior to placing the order.  The Certification of available funds shall be made by the Chief Financial Officer and attached to the file copy of the purchase order.  It shall be the responsibility of the official issuing the purchase order to notify and seek the Certification of Availability of Funds from the CFO.
  4. All of the above recitals are incorporated herein by reference as if repeated at length.

 

BE IT FURTHER RESOLVED that no participating contracting unit in the Power

Cooperative shall be responsible for any items order or for performance by any other participating contracting unit.  Each participating contracting unit shall be liable only for its own performance and for items ordered and received by it and none assumes any additional responsibility of liability. 

 

STATEMENT

This Resolution acknowledges a 2 year contract awarded by Camden County as Lead Agency for members of the South Jersey Power Cooperative.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing resolution be adopted.

Vote:          Gould - Cabrera – Groon – Yes

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE:

RESOLUTION NO. 291-14

BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey, that the Mayor and Borough Clerk be, and they are hereby authorized and instructed to execute a Business Associate Agreement with Cape Professional Billing, Inc., 5 Locust Lane, P.O.. Box 670, Cape May Court House, New Jersey 08210.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing resolution be adopted.

Vote:          Gould - Cabrera – Groon – Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE:

RESOLUTION NO. 292-14

BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, State of New Jersey, that the Mayor and Borough Clerk be and they are hereby authorized and instructed to execute a “Reimbursement Agreement” between the Borough of Wildwood Crest and Guy Raffa and Justin Vennel for the use of personal tools in their daily duties as Borough mechanics in addition to the use of Borough-owned tools.

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing resolution be adopted.

Vote:          Gould - Cabrera – Groon – Yes

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that all bills properly authorized, as submitted, be paid.

Vote:          Gould - Cabrera – Groon – Yes

 

The Board of Commissioners formally recognized Mr. Joseph Bond, the Public Works Superintendent, as the recipient of the 2014 Richard Rohrback Public Works Leader of the Year Award.  The award was given by the APWA (American Public Works Association) and was presented to Mr. Bond at the 2014 League of Municipalities. 

 

The Mayor opened up the floor for public commentary. 

 

After hearing nothing from the public, The Mayor opened up New Business as well as Old Business and indicated there was nothing new to discuss.  Both Commissioner Gould and Commissioner Cabrera agreed.

 

The Mayor opened the floor once again for public commentary. 

 

After hearing nothing from the public, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned at 9:39 a.m.

 

Vote:          Gould - Cabrera – Groon – Yes

                  

Dated: December 23, 2014

Janelle M. Holzmer, Borough Clerk

 

MINUTES OF MEETINGS INDEX