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Minutes of Commissioners Meeting   -   July 10, 2013

Note:  Complete Meeting Appears on CD #18-13 and #19-13 on File in the Borough Clerk's Office. July 10, 2013
Wildwood Crest, NJ

Prior to the opening of the meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.

 

The meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County, New Jersey, was held in the Municipal Court Room at 9:30 a.m.  On roll call the following answered to their names:

 

Gould - Cabrera – Groon – Yes

 

Mr. Groon read the following statement:  In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader, the Herald and The Press on November 28, 2012.

 

Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that Ordinance No. 1172 be placed on second reading and final passage by title only.

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING ORDINANCE BY TITLE ONLY:

ORDINANCE. 1172

AN ORDINANCE SUPPLEMENTING AND AMENDING

CHAPTER 79, VEHICLE AND TRAFFIC, SECTION 35,

SCHEDULE IV, TIME LIMIT PARKING OF THE CODE

OF THE BOROUGH OF WILDWOOD CREST, COUNTY

OF CAPE MAY AND STATE OF NEW JERSEY

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that a public hearing on Ordinance No. 1172 be held.

Vote:          Gould-Cabrera-Groon- Yes

 

Valerie Maynardi, 305 E. Atlanta Avenue, indicated that she thought this ordinance dealt with meters to be put in.   Mayor Groon indicated the ordinance had nothing to do with meters; it has to do with time restrictions and deferred to the Chief of Police for clarification.  Chief DePaul explained the purpose of the Ordinance and indicated it was meant to clean up the 20 minute zones that were out and goes back for years.  The zones were not consistent with businesses that were no longer there. It only refers to 20 minute parking and taking it away. 

 

There being no further comments, Mrs. Gould motioned, seconded by Mr. Cabrera that the public hearing on Ordinance No. 1172 be closed.

Vote:          Gould-Cabrera-Groon- Yes

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that Ordinance No. 1172 be passed on second and final reading and advertised according to law. 

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 1056-13

 

WHEREAS, pursuant to the provisions of N.J.S.A. 40A:5-14, the Borough of Wildwood Crest shall adopt a Cash Management Plan and shall deposit its funds in accordance with the provisions of said Plan; and

 

WHEREAS, the Cash Management Plan shall include the designation of a depository or depositories as provided in Section 4 of P.L. 1970, c.236; and

 

WHEREAS, the Cash Management Plan shall be designed to assure to the extent practicable the investment of local funds in interest bearing accounts and may be modified from time to time in order to reflect changes in federal or state law or regulations; and

 

WHEREAS, the Cash Management Plan shall be subject to the annual audit conducted pursuant to N.J.S.A. 40A:5-4.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, New Jersey, as follows:

 

1.      The allegations of the preamble hereto are incorporated herein by reference as if fully set     forth.

2.      The Cash Management Plan for the Borough of Wildwood Crest be and is hereby adopted.

3.      A copy of the Cash Management Plan be and is attached hereto and made a part hereof.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 1057-13

 

WHEREAS, Kevin M. Yecco, the Borough’s Safety Coordinator, retired effective July 1, 2013; and

 

WHEREAS, it is the desire of the Board of Commissioners to appoint a replacement Safety Coordinator;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May and State of New Jersey, that PATRICIA FEKETICS, Deputy Municipal Clerk, be and she is hereby appointed Safety Coordinator for the Borough of Wildwood Crest effective July 10, 2013.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 1058-13

 

WHEREAS, the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May and State of New Jersey, hereinafter referred to as "MUNICIPALITY” , is a member of the Atlantic County Municipal Joint Insurance Fund, hereinafter referred to as "FUND”; and

 

WHEREAS, the FUND has purchased Employment Practices Liability coverage from XL Insurance Company; and

WHEREAS, XL Insurance has arranged for the Fund members to have access to an EPL HELPLINE service and;

·        WHEREAS, the HELPLINE will provide the following services;

·        Attorneys will answer specific HR and Employment Law questions

·        Confidential and timely responses

·        Attorney client privilege

·        Via Website/E-mail

·        By Telephone with written follow up response

·        On Line Training

·        Managers/Supervisors

·        Slides, Audio, File Downloads

·        Small Chapters

·        Certificates of Completion

·        Additional On Line Resources

·        Question of The Month

·        Case of The Month

·        HR Alerts via e-mail and posted on website

·        Federal/State News Updates

·        HR Posters

·        Model Policies/Handbook

 

WHEREAS, the FUND requires the MUNICIPALITY to designate specific managerial or supervisory individuals who will have access to the HELPLINE;

NOW THEREFORE, be it resolved that the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May and State of New Jersey does hereby appoint Janelle M. Holzmer, Municipal Clerk, as its Contact Person.

BE IT FURTHER RESOLVED that the governing body does hereby appoint Patricia A. Feketics, Deputy Municipal Clerk, as their additional Contact Person.

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 1059-13

 

BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May, New Jersey, that Neil Young, Chief Financial Officer, be the custodian of the following accounts:

 

CREST SAVINGS BANK

 

Account Number                                                                           Account Name

 

54-902507-3                                                                   Borough of Wildwood Crest Lien Redemption Account

54-901556-1                                                                   Borough of Wildwood Crest Current Account

54-901557-9                                                                   Borough of Wildwood Crest Disbursement Account

54-901560-3                                                                   Borough of Wildwood Crest Trust Escrow Account

54-901559-5                                                                   Borough of Wildwood Crest Recreation Trust Account

54-901561-1                                                                   Borough of Wildwood Crest Police Forfeiture Account

54-901564-5                                                                   Borough of Wildwood Crest Animal Control Account

53-181178-5                                                                   Borough of Wildwood Crest Unemployment Trust Account

54-100167-6                                                                   Borough of Wildwood Crest General Capital Fund

54-901558-7                                                                   Borough of Wildwood Crest Payroll Account

54-904337-3                                                                   Borough of Wildwood Crest Flexible Spending Account

SOVEREIGN BANK

 

9551000005                                                                    Wildwood Crest Investment Account

 

BE IT FURTHER RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May and State of New Jersey, that the municipal officials listed hereinbelow be and are hereby designated as signatories on the above listed accounts (excluding Payroll and Lien Redemption Accounts) when necessary or required as follows:

 

               Neil Young                         or                          Darleen Devlin

 

                                                                    and

 

Carl H. Groon                    or               Joyce P. Gould               or                    Don Cabrera

 

                                                                    and

 

               Janelle M. Holzmer           or                          Patricia A. Feketics

 

BE IT FURTHER RESOLVED that Neil Young or Darleen Devlin be and are hereby designated as the authorized signatories on the Borough of Wildwood Crest Payroll Account (No. 54-901558-7).

 

BE IT FURTHER RESOLVED that Terence Graff be and is hereby designated as the authorized signatory of the Borough of Wildwood Crest Lien Redemption Account (No. 54-902507-3).

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 1060-13

 

       WHEREAS, there exists the need for the “Professional Services” of a BOROUGH AUDITOR, to be retained by the Borough for the performance of auditing/accounting work and related duties associates therewith as directed by the authorized representatives of the Borough of Wildwood Crest, all as more specifically set forth in the attached Agreement which is made a part hereof by reference as if fully set forth; and

 

         WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:1-11, et. seq.) requires that the Resolution authorizing the award of contracts for “Professional Services” without competitive bids must be publicly advertised; and

 

         WHEREAS, this contract was not awarded through a “fair and open process,” but does meet all of the criteria required by the provisions of N.J.S.A. 19:44A-20.4, et. seq. for said award; and

 

         WHEREAS, Glen Ortman, RMA, of the firm of Ford Scott Associates, LLC, has completed and submitted a Business Entity Disclosure Certification which certifies that Glen Ortman, RMA, and the firm of Ford Scott Associates, LLC, will not make any reportable contributions pursuant to N.J.S.A. 19:44A-1 commencing July 10, 2013 to any political committee or candidate through the term of this contract.

 

         NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May, New Jersey, as follows:

 

         1.  That the allegations of the preamble hereto are incorporated herein as if fully set forth.

 

         2.  That the Commissioner of Revenue & Finance and Borough Clerk be and they are hereby authorized, instructed, and empowered to execute the attached agreement with GLEN ORTMAN, R.M.A., of the firm of Ford Scott Associates, LLC, who shall be compensated by voucher at the agreed upon hourly rates, contingent upon certification below from the Chief Financial Officer as to the availability of funds, as well as the governing body setting sufficient funds in the 2013 Municipal Budget, in accordance with the proposal dated June 13, 2013, attached hereto, at a not to exceed amount of $33,700, and whose rate/fee structure are contained in the aforesaid Agreement and said “Independent Contractor” shall be required to comply with this Resolution, and the attached Agreement.  Said Auditor is further required to comply with all other conditions/provisions of law or regulation applicable to a “Professional Services Contractor,” including but not limited to procuring/maintaining sufficient insurance coverages necessary to fully protect the interests of the Borough in each and every instance relative to performance under this contract.

 

         3.  That the aforesaid contract is awarded without competitive bidding as a “Professional Service” under the provisions of the Local Public Contracts Law because N.J.S.A. 40A:11-5 states that no local unit shall be required to advertise for bids for services rendered or performed by a person authorized by law to practice a recognized profession and whose practice is regulated by law, or to advertise for bids for services which are of such a qualitative nature as will not reasonably permit the drawing of specifications or the receipt of competitive bids, all of which classification the aforesaid contact falls within.

 

         4. The Business Disclosure Entity Certification shall be placed on file with this Resolution.

 

         5.  That a copy of the specific items appertaining to the award of this contract shall be published in a Notice of Award in The Herald of Cape May County as required by law within ten (10) days of passage of the Resolution authorizing same.

 

Prior to motion, Mrs. Gould inquired of CFO Neil Young as to what rate the Borough paid the previous year and Mr. Young answered same rate.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 1061-13

 

WHEREAS, on April 22, 2013, ELIZABETH J. BORUCKI,  3141 E. Thompson St., Philadelphia, PA 19134, paid the 2013 mercantile license fee of one hundred eighty dollars (180.00) for the rental of a one bedroom single family home at 202 W. Wisteria Rd.; 

 

WHEREAS, on June 19, 2013, ELIZABETH J. BORUCKI, 3141 E. Thompson St., Philadelphia, PA 19134, submitted a request for a refund of the mercantile fee paid as she would not be renting or offering her property for rent for the 2013 license period due to unforeseen personal circumstances; and

 

WHEREAS, the Board of Commissioners has determined that a refund request in the instant matter is proper as presented;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, State of New Jersey, that the Chief Financial Officer of the Borough of Wildwood Crest be and he is hereby authorized and directed to cause a refund in the amount of one hundred eighty dollars (180.00) to be made to ELIZABETH J. BORUCKI, 3141 E. Thompson St., Philadelphia, PA 19134, for the reason set forth hereinabove.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 1062-13

 

WHEREAS, on May 23, 2013, Ray Kuni, 431 West Tacony Road, Wildwood, New Jersey 08260, was issued a CY 2013 membership to the Joseph Von Savage Memorial Pool by the Borough of Wildwood Crest upon receipt of the One Hundred ($100.00) Dollar membership fee; and

 

WHEREAS, thereafter, Mr. Kuni sustained an ankle injury which totally precluded him from participation in any activity at the Joseph Von Savage Memorial Pool during CY 2013; and

 

WHEREAS, Mr. Kuni has requested a refund from the Borough of Wildwood Crest in the amount of One Hundred ($100.00) Dollars.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May and State of New Jersey, that the Chief Financial Officer be and is hereby authorized and directed to issue a refund in the amount of One Hundred ($100.00) Dollars to Ray Kuni, 431 West Tacony Road, Wildwood, New Jersey 08260.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon- Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 1063-13

 

WHEREAS, the Tax Collector of the Borough of Wildwood Crest collected

from the property owner or it's designee an excess amount on 2013 property taxes and/or utility payments; and

 

WHEREAS, an overpayment was created for the reason listed below, and

 

WHEREAS, the Tax Collector of the Borough of Wildwood Crest has determined the said overpayment should be refunded accordingly as indicated below.

 

454-0                                   Bates, William J. Sr                                         Amount

2013 Sewer                        5708 Park Blvd                                                $1,952.62

                                            

Mortgage Company pre-paid 2013 sewer billing.

                                             Mortgage Company is requesting refund.

                                             Refund overpayment to Reverse Mortgage Solutions.

 

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Commissioners of the Borough of Wildwood Crest, County of Cape May, State of New Jersey, the Chief Financial Officer is hereby authorized to execute said refund as soon as practicable and the Tax Collector should mark the records accordingly to reflect said refund as per the meeting on July 10, 2013.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon- Yes

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that all bills properly authorized, as submitted and which appear in full on the following page, be paid.

Vote:          Gould-Cabrera-Groon- Yes

 

Valerie Maynardi, 305 East Atlanta Avenue, indicated that she is concerned about the increase in Section 8 housing in Wildwood Crest. She indicated that all of her neighbors are concerned and due to learning of the meeting at a late time, many of her neighbors were unable to make it, but assured that at the next meeting, there will be many more people concerned with this.  The Mayor indicated that he understood.  The first thing the Mayor addressed was that any complaint from any neighbor about any issue, Ms. Maynardi should call the police immediately.  If there is an on-going problem in the neighborhood, a case should be built. The Mayor indicated that the Borough’s police force is extremely accommodating and they will always respond.  The second issue that the Mayor addressed was how we are limited in some ways depending on zoning and planning on what we can and cannot do.  He also indicated that there are two boards. With regard to the density issue, he indicated that many areas were previously considered an R-3 zone and were reduced to an R-2, which started the process for limiting density in our community.  He added that discussions are on-going; some things had been put in place previously and are not correctable.  He advised Ms. Maynardi that he would be happy to meet with her and her neighbors to discuss the issue.  Lastly, the Mayor addressed that if rentals are permitted, it is very difficult to indicate what can and cannot be done with regard to legal obligations.  Ms. Maynardi contended that she understood this and indicated that some of the rentals are designated to rent to Section 8.  The Mayor indicated that to his knowledge, there are no units dedicated to Section 8.  Mr. Cabrera indicated that landlords may register their property.  The Mayor stated that through the Borough, there is no such registry and there was no reason they cannot follow up with this; they can explore the issue with the police department on immediate concerns.  He stated this needs to be looked at legally and again suggested a small meeting with perhaps having the Chief join the meeting.  Ms. Maynardi inquired about jurisdiction about a house across the street from her, and believed it should be condemned.  The Mayor stated that they would take a look at all her comments and look to see if there are issues with mercantile license with regard to proper permits, and inspections.

 

Ms. Maynardi then addressed the issue of parking meters encroaching in residential parking.  The Mayor indicated that Atlantic Avenue has had meters for a very long time at certain parts and it was decided to make Atlantic Avenue completely metered.  He also indicated there was no intention to go any further into the residential areas and after the summer, they would review the meters.  He also indicated that the governing body had additional ideas from all commissioners and there may be some adjustments.  Lastly, the Mayor reminded Ms. Maynardi to please call the police.

 

Diane Brosnan, 301 East Atlanta Avenue, indicated she wanted to thank the governing body for their interest in this matter concerning Chapter 8 Housing, foreclosures, etc.  She is also concerned with parking meters on Atlantic Avenue and visitors leaving their cars for lengthy periods of time.  The Mayor responded that the planning board has been discussing these concerns and he doesn’t believe we have a Borough-wide problem; there may be a couple spots here and there that are of concern. The Mayor indicated that the issue with parking is never going to end here.  In certain neighborhoods, there is more density in the residential zone.  He indicated that Atlantic Avenue will be reviewed and see if there is some way to relieve pressure from both sides.  Ms. Brosnan indicated that she was concerned about the yellow around driveways and heard that the yellow lines can no longer be painted.  The Mayor stated that it was their decision to not do that and that if someone called and had a problem, they would address it.  The Chief of Police agreed with the Mayor and stated that if there is a continuous problem, it needs to be documented and it will be addressed.  The Chief of Police stated that by law, the line only come to where the curb cut is.  He again stated that if a citizen has a problem, to call the police. 

 

Patricia Werba, 311 Nashville Avenue, also addressed the parking issue.  The Mayor indicated to Ms. Werba that she should call the police.  The Chief of Police indicated that the intent of the statute regarding abandoned vehicles usually has to do with it not running anymore or just dumping it; with someone on vacation, it is not considered an abandoned vehicle under state statute whether it’s there for a couple days or a week.  The Chief stated again to please call the police if you have an issue. 

 

The next matter for discussion was the Electric Energy Aggregation matter.   The Mayor stated that he had attended a Conference of Mayors meeting and he disseminated notes to everybody.  It appears that if we want to join this, it is on an August timeline and, the ordinance needs to be worked on.  He indicated that the last discussion the governing body had was whether or not the members of the community could “opt-in” and that is not the case.  He also indicated that whoever is in at the time when we all sign up for it through the ordinance, they put those meters out for the bid.  He indicated the need to discuss one more time what our intentions are, and then develop the ordinance, if indeed we want to move forward.  Mrs. Gould stated that if it goes into effect, or it has to be done by August and we miss this deadline, when is the next deadline.  The Mayor stated that the company will then start to build another group (a lead town).  The one the Borough will be entering in is going to be led by Margate.  Mrs. Gould inquired that if we did this in August, it would just be the Borough buildings.  The Clerk reported that there is a problem with that, because the Borough is in the County Co-op and that doesn’t expire until next year.  The Mayor indicated that we would just put in the meters that have to do with our street lights.  Ms. Maynardi interjected that she did not understand, and the Mayor indicated that this was not an open session; it’s a discussion on Electric Energy Aggregation.  He indicated there are some options for including the residents.  He also stated that it is a fairly new process and that a statute was passed two to three years ago.  He also indicated that the governing body was interested in doing the meters with street lighting and there is substantial savings.  The Clerk inquired from CFO as to the savings and he estimated approximately $30,000.00 for Borough accounts.  The Mayor indicated that a bid would be forthcoming from the first group that was set up that included Wildwood, Middle Township and Stone Harbor, and we could gauge how effective it is before we actually do the ordinance.  Lastly, he added that we need to wait until next year to withdraw from the County Co-op in order to add all municipal accounts. The last option is the residents for this and he indicated that an educational process is important.  The Clerk indicated she has a sample ordinance and can put an ordinance together in conjunction with the Solicitor and go from there.  The Mayor indicated that is extremely difficult to get to all the people in the community here because there are seasonal people here.  Mr. Cabrera inquired whether we are moving forward on the Borough accounts, street lights, buildings, etc.  The Mayor stated street lights only.  The Clerk indicated the buildings are still in the Co-op until next year.  Mrs. Gould inquired about when the Co-op ends, and the Clerk indicated she did not know the exact date, but that it is in 2014.  The Mayor stated that the ordinance can be prepared anyway. 

 

The next matter for discussion was the Ocean Beach Management Plan.  The Mayor indicated that the Solicitor finished the draft ordinance on that and it would be reviewed, and thoughts and comments would be forwarded to the Solicitor.  The Clerk indicated we anticipate introducing at the July 24th meeting.  The Mayor stated that it was a cleanup of the original five year plan.  The Solicitor indicated that the Engineer advised her prior to the start of the meeting that there is a revision coming from Lomax so a revised part will be forthcoming. 

 

The next matter for discussion is Grants.  The first need is to engage a company into looking at our long term problems and matching them up with grants.  The second is identifying someone in-house, or a process in-house, so that there is an on-going control and a review process.  The Mayor indicated he thinks these two things need to be done: hiring a company and identifying someone in-house to coordinate and/or disseminate grant opportunity information.  The Mayor indicated that the County sent out a review on what projects we wanted to do and we responded to that, and they are following a similar path.  The Mayor indicated we needed to seek pricing and have a contract reviewed by the Clerk and our attorney.  Mr. Cabrera indicated that the person in-house should come first.  The Mayor indicated that both should be pursued at the same time, and indicated that gathering initial information was important.  Mr. Cabrera indicated that there were probably a couple of people in-house who have some grant experience, obtaining, and writing, etc.  The Mayor indicated that both issues should be held at next meeting and urged the governing body to consider alternatives and offer suggestions to the Clerk.  The governing body agreed that all were in agreement as to the long term. 

 

The next matter for discussion is Staff Meetings.   The Mayor indicated that in the past, staff meetings were generally being held once a month, and there is a different administrative setup at this point which needs clarification with department heads.  The Mayor also indicated that continuing staff meetings was critical for insurance reasons, safety reasons and also to create an atmosphere where department heads are working together to solve problems. Mr. Cabrera indicated that someone from the board show go and discuss how things are going to progress going forward, subject to change, as they see fit.  He had some initial discussion with the Clerk and believes she has good ideas to continue on in a different format.  The Clerk indicated it would be a good idea for a commissioner to attend for a few minutes to say a few words as to how it is going to work from here on in until what the Borough decides what is going to be done regarding an administrator.  Mrs. Gould indicated that previously they were never allowed to attend staff meetings.  The Mayor indicated that he believes the governing body should not be there normally, but that a one-time discussion was warranted.  Discussion as to who would go would be held later.  The Clerk indicated an agenda would need to be put together within the next day or two.  The Mayor indicated to the Clerk that she needed to gather critical points moving forward. 

 

The next matter for discussion is logo designs.  The Mayor indicated Commissioner Gould started selling t-shirts at the concert.  They are being well received.  Mrs. Gould indicated the logo for the Borough was still not decided on.  Mrs. Gould went on to describe the t-shirt. 

 

The next matter for discussion is 2013 Capital Improvements.  The Mayor indicated there were three or four more projects that have to be finished up and come to some agreement and understanding on.  The Mayor asked the CFO about what needed to be done timeline wise to be ready for fall.  The CFO indicated that in order to have the funding in place, we need to have all the projects they want in an ordinance introduced at the first meeting in August to permit the Borough to borrow money at the next BAN sale in October.  Therefore, the Borough will have to introduce the first meeting in August, adopt the second meeting in August, and with the 20 day Estoppel period it will put us right up against the window to give to Bond Counsel to put the notice of sale together for the bidders.  The Mayor indicated the timeline for this board is by the next meeting, and it deals with four specific issues.  He also indicated that there is actually a fifth issue, which is the kayak launch improvement and update.  That has been sufficiently funded and corroborated by the Engineer, who indicated this is a project that could be taken on any time.  The CFO inquired of the Engineer if the cost included the installation, and stated the funding is in place and the next step is to contact Blue Water and have them start.  Mr. Cabrera inquired if any additional quotes were needed, and the CFO indicated that two other companies have not replied and as long as it is in writing, things were good.  The Mayor indicated it should get done as soon as possible. 

 

The DPW garage was the next matter for discussion.  The Mayor inquired if the governing body saw the blueprint for upgrade to the inside of the garage, and all reviewed at the plan.  The Mayor indicated that was some initial funding, and the estimate for finishing out the project was discussed in prior meetings.  The CFO indicated the original estimate still holds the same for the project for the interior.  The Mayor indicated that we are going to go ahead with this and the funding numbers, and asked the CFO to sit with the Engineer and the Superintendent of Public Works to have further discussions on what we can do in-house and what cannot.  Mr. Cabrera indicated that doing the demolition work in-house and actual fit outs be contracted out.  He also indicated some temporary office space with trailers and bathrooms would be required.  The Mayor asked the three of them to work together on that because it deals with trailers, phones, computers, etc.   And lastly, he urged them to look at pricing to make sure everything is ok. 

 

The Washington Avenue Repairs was the next matter for discussion.  The Mayor indicated it is essentially repairs and an upgrade to the park on Washington Avenue.  The governing body reviewed the plans.  Mr. Cabrera discussed the materials and the storage space.  The Mayor inquired of the Engineer if the Borough can match the other tennis courts and was told it could.  The Mayor discussed the playground layout.  The Mayor indicated the plan is fine and the governing body is in agreement and to go over the plan one more time in regards to the fencing. 

 

The next matter for discussion is Rambler Road (Sunrise Park).  The Mayor indicated that there is still a problem with the entrance.  The Mayor indicated that this needs to be resolved and they need to know what was going to be done going forward; and he asked the governing body if they had thoughts on it.  Mrs. Gould indicated that she needed to spend more time at the location when people are coming in.  The Mayor indicated there were two concepts: one was for $116,000.00 and the other was $96,000.00.  The Mayor indicated he believed some of the concrete should be extended to create the impression of a better entrance.  The Mayor inquired to the Chief of Police about trees that were planted along the edge to create separation from the bike stand, and the Chief agreed that some sort of a barrier was needed temporarily.  The Chief indicated that it was needed with the amount of people, and to utilize what was initially there was clearly not enough with the amount of bikes and people.  Mr. Cabrera indicated that he liked the beach ball bollards for that reason and it ties in with the access to the boardwalk.  The Mayor indicated that they won’t match the ones we have.  The Engineer contended that it would be closely matched.  The Mayor asked the governing body if they had concerns with creating an entrance.  Mrs. Gould indicated that she was concerned about directional arrows.  The Mayor indicated that the center piece of Rambler needed a conclusion.  Mrs. Gould suggested that they take a look.  The Mayor indicated after the meeting that they would discuss with the Engineer to get a new plan (taking previous plan and building on it), and the governing body agreed and that they would need numbers for this project. 

 

The last matter for discussion is the Beach Pier.  The Mayor indicated that because there is asbestos in the building, adjustments on the original price would be necessary.  He also indicated that feelings on the pier varied, but regardless, the building is deteriorating quickly and has asbestos in the roof and the trim, and the building needs to come down. He added that the Borough needs to add the money to make sure that happens as part of this ordinance.  The Mayor reiterated the suggestion that was raised about a year ago regarding replacing it with a pavilion, something that would be multi-use for recreation, the school, and could be done relatively cheaply and provide a place for several functions that overlooks the ocean.  The Mayor indicated there is a timeline here.  He asked that the board reconsider doing a pavilion there.  Mr. Cabrera indicated that clubhouse has to come down and it is a safety concern.  He reached out to the County Open Space board and indicated Lower Township will be getting a fishing pier out of the August 15th funding deadline from the County Open Space.  He contended that the Borough of Wildwood Crest has never applied for the use of the Open Space funds that we all pay into, and it was since modified last year to allow for improvements for recreational areas.  He also indicated that the Borough of Wildwood Crest is eligible to get funding to actually put the pier into the water.  Mr. Cabrera indicated the clubhouse area could very well be a recreational building to be potentially leased out or offer it out.  He reiterated the Open Space fund as a long term plan and the next cycle after August 15th is December 15th.  Mrs. Gould inquired how much it would cost to remove the asbestos.  The Mayor indicated we have two estimates, and to do the asbestos, replace the deck and put the fencing back up was shy of $100,000.00 and clean all of it up to include removing of debris.  Originally, $45,000.00 was set aside and that was insufficient due to the discovery of the asbestos.  The Mayor indicated at a bare minimum to restore safety to the area and to clean it up, $100,000.00 is needed.  Mrs. Gould indicated to Mr. Cabrera her thoughts on extending the pier.  She did not want to extend it the first time and certainly does not want to extend it again.  She contends that if anything should be extending, it is outfall lines.  She indicated that she didn’t mind making it some kind of pavilion; she would like it to be open air.  She also indicated that the same footprint must be used.  She also contended that it should not be rushed into it.  Mr. Cabrera indicated that the pier was and is a part of Wildwood Crest history, and indicated it could be a source of miscellaneous revenue sources and an opportunity that it is an eligible project with the County.  The Mayor indicated that he is not as excited about the fishing aspect.  He feels it is a good idea to put it into the water, if it is done with funds from the County and is not costing our community, it would be a mistake not to do it.  He views it as a walking path and it has its advantages.  The building is a problem and the window is closing for the ordinance.  The Mayor also reminded everyone that the Borough received the permit extension on this and it was his recollection that there is approximately 2 years left on this five year permit.  He then indicated if we decide to do something with the building, it would be years off.  He then asked Mr. Cabrera if it could be incorporate that in Open Space.  Mr. Cabrera indicated as long as it is not fixing up a building, but creating it and tying it into the extension, yes.   The Mayor indicated that if that is the case, there is support to finish off the pier and make it safe, and that is the additional money as requested to clean it, but there is no support to go any further at this point other than to get more information from Open Space.  There is no support for the pavilion.  The Mayor confirmed with the CFO that those were the four outstanding issues and the only thing that they need to work on is Rambler Road. 

 

The next matter of old business is the Fire Company Rescue Boat.  The Mayor indicated that he is still waiting for a response from the Fire Department and our volunteers on island coordination.

 

The next matter of old business is Shared Services.  The Mayor indicated there is no activity at this moment.

 

The last item of old business is the Grant List/Capital Improvement Items and it was already discussed. 

 

Justine Gadomski, 111 East Topeka, stated with regard to the grant writing topic that wording was essential and that a qualified person is needed and worth the investment. 

 

Valerie Maynardi, 305 East Atlanta Avenue, indicated that she liked the idea of extending the outfall pipes regarding sewerage.  She also contends that she likes the idea of extending the fishing pier and if it depends on the money, she would opt for the outfall pipes.  Mrs. Gould indicated the fishing pier has been extended once before approximately 6-7 years ago.  The Mayor indicated that he needed to address a few points.  The first point was the water in our outfalls is storm water; it is not sewer water or from our sewer system.  There is no sewerage lines are in the northern part of our Borough.  The only sewerage line we have goes out a mile from Jefferson Avenue.  The Borough does not have that kind of problem.  The reason we extend the pipes is so that sand doesn’t clog the outfalls.  Ms. Maynardi inquired about the pesticides impacting the shoreline.  Mr. Cabrera offered that it will go in as sanitary sewer and out to either the bay or to the ocean.  The extension is really for street flooding issues.  Ms. Maynardi indicated that at the end of Coastal Colors because of the proximity of the pipe to the water, they did have flooding.

 

She then indicated as far as public works, she inquired about who you contact regarding the toilets on the beach.  Mr. Cabrera indicated that if you call the garage and you have anything, Caprioni is the company that the Borough uses to have the toilets cleaned and to provide the service.  He offered that we could inquire about additional times and costs in the busy summer weeks.  Ms. Maynardi’s final comment was the police department does better than the other towns and she appreciates the attentiveness. 

 

There being no further public comments, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned.

Vote:          Gould-Cabrera-Groon- Yes

 

 

 

Dated:        July 24, 2013                                          

Janelle M. Holzmer, Borough Clerk

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MINUTES OF MEETINGS INDEX