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Minutes of Commissioners Meeting   -   October 10, 2012

Note:  Complete Meeting Appears on CD #s 27-12, 28-12 and 29-12 on File in the Wildwood Crest, NJ Borough Clerk’s Office October 10, 2012
Wildwood Crest, NJ

Prior to the opening of the meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.

 

The meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County, New Jersey, was held in the Municipal Court Room at 9:30 a.m.  On roll call the following answered to their names:

Gould - Cabrera – Groon – Yes

 

Mr. Groon read the following statement:  In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader, the Herald and The Press on November 29, 2011.

 

Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.

 

THE CLERK READ THE FOLLOWING ORDINANCE BY TITLE ONLY:

ORDINANCE NO. 1149

BOND ORDINANCE PROVIDING FOR IMPROVEMENT OF THE SANITARY SEWERAGE SYSTEM IN AND BY THE BOROUGH OF WILDWOOD CREST, IN THE COUNTY OF CAPE MAY, NEW JERSEY, APPROPRIATING $13,000,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $13,000,000 BONDS OR NOTES OF THE BOROUGH FOR FINANCING SUCH APPROPRIATION.

Mrs. Gould motioned, seconded by Mr. Cabrera, that Ordinance No. 1149 be passed on first reading, advertised according to law, be brought up for second and final reading and public hearing on Wednesday, October 24, 2012 at 7:00 p.m.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 873-12

 

RESOLUTION OF THE BOROUGH OF WILDWOOD CREST
MAKING APPLICATION TO THE LOCAL FINANCE BOARD
PURSUANT TO N.J.S.A. 40A:2-7(d), 40A:2-26(e) AND 58:11B-9(a)

WHEREAS, THE Borough of Wildwood Crest desires to make application to the Local Finance Board for its review and/or approval of down payment waiver for a bond ordinance and a proposed nonconforming maturity schedule in connection with a sanitary sewerage system project to be financed through the New Jersey Environmental Infrastructure Trust financing program.

WHEREAS, the Borough of Wildwood Crest believes:

(a)          It is in the public interest to accomplish such purpose;

(b)          said purpose or improvements are for the health, wealth, convenience or betterment of the inhabitants of the local unit or units;

(c)          the amounts to be expended for said purpose or improvements are not unreasonable or exorbitant;

(d)          the proposal is an efficient and feasible means of providing services for the needs of the inhabitants of the local unit or units and will not create an undue financial burden to be placed upon the local unit or units;

NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest as follows:

Section 1.             The application to the Local Finance Board is hereby approved, and the Administrator, Chief Financial Officer, Auditor, Engineer, Bond Counsel and financial advisor, along with other representatives of the Borough, are hereby authorized to prepare such application and to represent the Borough in matters pertaining thereto.

Section 2.             The Clerk of the Borough is hereby directed to prepare and file a copy of the proposed bond ordinance and nonconforming maturity schedule with the Local Finance Board as part of such application.

Section 3.             The Local Finance Board is hereby respectfully requested to consider such application and to record its findings, recommendations and/or approvals as provided by the applicable New Jersey Statute.

Recorded Vote

 

 

 

 

 

 

 

AYE

NO

ABSTAIN

ABSENT

Groon

None

None

None

Cabrera

 

 

 

Gould

 

 

 

The foregoing is a true copy of a resolution adopted by the governing body of the Borough of Wildwood Crest on October 10, 2012                             

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 874-12

 

Authorizing Retention Via Professional Services Agreement

Of A Law Firm Specializing In Labor Relations

 

WHEREAS, the Borough of Wildwood Crest requires the professional services of a law firm specializing in labor relations in the field of collective bargaining negotiations, personnel administration, and employer-employee relations; and

 

WHEREAS, it is desired to employ a professional, pursuant to law, who is duly trained, experienced and specialized in the area of labor relations, collective bargaining negotiations, personnel administration and employer-employee relations; and

 

WHEREAS, the Local Public Contracts Law provides for the entering into of a contract for professional services pursuant to R.S.40A:11-5(1)(a), without advertising for competitive bidding; and

 

WHEREAS, the Borough has determined that the law firm of Gruccio, Pepper, DeSanto & Ruth, P.A., of Vineland, New Jersey is qualified to perform the said work and it is desired to enter a professional contract with them for said services pursuant to law, and to provide for the advertising of a notice pursuant to law; and

 

WHEREAS, Gruccio, Pepper, DeSanto & Ruth, P.A., has completed and submitted a Business Entity Disclosure Certification which certifies that Gruccio, Pepper, DeSanto & Ruth, P.A., will not make any reportable contributions pursuant to N.J.S.A. 19:44A-1 commencing October 10, 2012 to any political committee or candidate through the term of this contract;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey, as follows:

 

1.                Gruccio, Pepper, DeSanto & Ruth, P.A. of Vineland, New Jersey is hereby retained as a professional labor negotiator to provide specialized professional services in the field of collective bargaining negotiations, personnel administration, and employer-employee relations for the period October 19, 2012 through December 31, 2012. The said professional services to be received shall be “as directed” by the Borough of Wildwood Crest from time to time.

 

2.                The Mayor and Borough Clerk be and they are hereby authorized and directed to enter into a contract with Gruccio, Pepper, DeSanto & Ruth, P.A., for specialized professional services in the field of collective bargaining negotiations, personnel, administration, and employer-employee relations, as aforesaid, for a term of the period indicated above, which contract shall provide for payment at the hourly rate of one hundred forty ($140.00) dollars per hour.  Said award is further contingent upon the certification of availability of funds below by the CFO.

 

3.                This contract is awarded without competitive bidding as a professional service in accordance with the provisions of the Local Public Contracts Law aforesaid, and in accordance with the provisions of N.J.S.A. 19:44A-1, and shall be in a form approved by the Borough.

 

4.                The Business Disclosure Entity Certification and the Determination of Value shall be placed on file with this Resolution.

 

5.                This Resolution and a copy of the contract for professional services shall be maintained on filed in the offices of the Borough Clerk for public inspection.

 

6.                A copy of this Resolution shall be published in the legal newspaper designated by the Borough as required by law, within ten (10) days of its passage.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 875-12

 

WHEREAS, bids have been received in response to advertisement of NOTICE TO BIDDERS dated August 29, 2012, and published in The Herald of Cape May County issue of September 5, 2012, for the following item:

 

2012, OR NEWER, JOHN DEERE 6430 4-WHEEL DRIVE BEACH TRACTOR, or equivalent; and

 

WHEREAS, the Solicitor has reviewed the bids submitted and thereby provided a legal opinion recommending that the contract be awarded to the “lowest responsible bidder,” ROORKS FARM SUPPLY, INC., 163 Route 77, Elmer, New Jersey 08318, for the base bid of $62,800.00 for a 2012 4-wheel drive Kubota beach tractor, plus $195.00 for Option #1, for a total bid of $62,995.00; that said award is further conditioned upon technical review by the Public Works Superintendent, as to compliance with the bid specifications, along with the certification of availability of funds below by the Chief Financial Officer; and

 

WHEREAS, the legal opinion provided does specifically recommend that the contract be awarded to the above “lowest responsible bidder,” and is finally conditioned upon compliance with the Notice to Bidders, Specifications, Bid Proposal Form and all other related bid/contract documents appertaining to this award which are made a part hereof by reference as if fully set forth; and

 

WHEREAS, the appropriate Public Works Superintendent, Joseph Bond, has reviewed the total and complete bids submitted in conjunction with the specifications and all other requirements appertaining thereto and has certified that the compliance has been mat and that a contract be awarded to ROORKS FARM SUPPLY, INC. for the total bid amount of $62,995.00 for a 2012 4-wheel drive Kubota beach tractor.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May and State of New Jersey, as follows:

 

               1.  That the allegations of the preamble hereto are incorporated hereby in reference as if fully set forth.

               2.  That a contract be awarded to the successful bidder, ROORKS FARM SUPPLY, INC. for the total and complete project bid price of $62,995.00 for a 2012 4-wheel drive Kubota beach tractor; all of which is subject to certification below by the Chief Financial Officer as to the availability of funds.

               3.  That the Commissioner of Revenue & Finance and Borough Clerk be and they are hereby authorized and directed to execute and attest said contract on behalf of the Borough provided necessary funds are available.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 876-12

 

WHEREAS, bids have been received in response to advertisement of Notice to Bidders published in The Herald issue of September 5, 2012, for the following item:

 

2012-2014 Concrete Repair/Replacement Contract; and

 

WHEREAS, Diamond Construction, 35 Beaverson Boulevard, Brick, New Jersey 08723, submitted the low bid in the amount of Eleven Thousand Seven Hundred Dollars and No Cents ($11,700.00); and

 

WHEREAS, the Solicitor has reviewed the bids submitted and thereby provided a legal opinion recommending that the contract be awarded to the “lowest responsible bidder,” Diamond Construction, 35 Beaverson Boulevard, Brick, New Jersey 08723, for the bid amount of Eleven Thousand Seven Hundred Dollars and No Cents ($11,700.00), to perform all required work in connection with the project described above; that said award is further conditioned upon technical review by Ralph Petrella, Jr., Borough Engineer, as to compliance with the bid specifications and is further conditioned upon receipt of a revised Certificate of Surety signed by the Bond Company and the Contractor, and upon receipt of certification of available funds by the Chief Financial Officer of the Borough of Wildwood Crest; and

 

WHEREAS, the legal opinion provided does specifically recommend that the contract be awarded to the above “lowest responsible bidder,’ and is finally conditioned upon compliance with the Notice to Bidders, Specifications, Bid Proposal Form and all other related bid/contract documents appertaining to this award which are made a part hereof by reference as if fully set forth; and

 

WHEREAS, Ralph Petrella, Jr., Borough Engineer, has reviewed the total and complete bids submitted in conjunction with the specifications and all other requirements appertaining thereto and has certified that the compliance has been met and that a contract be awarded to Diamond Construction, 35 Beaverson Boulevard, Brick, New Jersey 08723, for the total bid amount of Eleven Thousand Seven Hundred Dollars and No Cents ($11,700.00).

 

NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May and State of New Jersey, as follows:

 

  1. That the allegations of the preamble hereto are incorporated hereby in reference as if fully set forth.
  2. That a contract be awarded to the successful bidder, Diamond Construction, 35 Beaverson Boulevard, Brick, New Jersey 08723, for the total and complete project bid of Eleven Thousand Seven Hundred Dollars and No Cents ($11,700.00); and is subject to certification below as to the availability of funds by the Chief Financial Officer.
  3. That the Mayor and Borough Clerk of the Borough of Wildwood Crest be and they are hereby authorized and directed to execute and attest said contract on behalf of the Borough of Wildwood Crest subject to the certification of the Borough of Wildwood Crest as to necessary funds as available by the Chief Financial Officer of the Borough.
  4. That Diamond Construction submit a revised Certificate of Surety signed by the Bond Company and the contractor.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 877-12

 

Authorizing a Surplus Reciprocal Agreement with the County of Cape May

And Participating Cooperative Members

 

 

WHEREAS, the County of Cape May has established a Surplus Reciprocal Agreement with participating Municipalities for the sharing of surplus goods between agencies to achieve greater efficiency in operations; and

 

WHEREAS, it is the desire of the governing body to authorize participation by the Borough of Wildwood Crest in said Surplus Reciprocal Agreement;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May and State of New Jersey, that the Surplus Reciprocal Agreement with the County of Cape May and participating Cooperative Members be and the same is hereby authorized and approved for participation, all of which is in accordance with and more fully set forth in the Agreement annexed hereto and made a part hereof by reference as if fully set forth.

 

BE IT FURTHER RESOLVED that the Commissioner of Revenue and Finance and the Borough Clerk be and they are hereby authorized, directed and empowered to execute said Agreement and affix the corporate seal of the Borough of Wildwood Crest thereto.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 878-12

 

WHEREAS, on September 27, 2012 , MARK McCLOSKEY and KATHLEEN CASCETTI , 2512  Doral Drive , Pennsauken, NJ  08109 , applied for a Special Events Permit for the purpose of a WEDDING   to be held on November 9, 2012 ,  from 6:00 p.m. to 6:30 p.m., at the Rambler Road Gazebo ; and

                                                                                                                                               

WHEREAS,  MARK McCLOSKEY and KATHLEEN CASCETTI, 2512  Doral Drive, Pennsauken, NJ  08109 have supplied all documentation required under Ordinance No. 936, including the requisite Certificate of Insurance, and have further pledged to comply with all applicable rules and regulations pertaining to the conduct of said Special Event; and

 

WHEREAS, the application has been reviewed by the Board of Commissioners, upon verification by appropriate members of staff as to completeness of the application, scheduling compatibility, etc.;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey that the Borough Clerk be and he is hereby authorized and directed to issue a Special Events Permit to  MARK McCLOSKEY and KATHLEEN CASCETTI , 2512  Doral Drive, Pennsauken, NJ  08109 for the purpose of a WEDDING to be held on November 9, 2012 , from 6:00 p.m. to 6:30 p.m., at the Rambler Road Gazebo.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 879-12

 

Resolution:          Approval to submit a grant application and execute a grant contract with the New Jersey Department of Transportation Bikeway Grant Application for Bikepath Improvements Between Lotus Road and Forget-Me-Not Road

 

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey, formally approves the grant application for the above stated project.

 

BE IT FURTHER RESOLVED that the Mayor and Borough Clerk be and are hereby authorized to submit an electronic grant application identified as 00055 to the New Jersey Department of Transportation on behalf of the Borough of Wildwood Crest.

 

BE IT FURTHER RESOLVED that the Mayor and Borough Clerk are hereby authorized to sign the grant agreement on behalf of the Borough of Wildwood Crest and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approves the execution of the grant agreement.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 880-12

 

Resolution:          Approval to submit a grant application and execute a grant contract with the New Jersey Department of Transportation for the New Jersey Avenue Reconstruction Project

 

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey, formally approves the grant application for the above stated project.

 

BE IT FURTHER RESOLVED that the Mayor and Borough Clerk be and are hereby authorized to submit an electronic grant application identified as 00454 to the New Jersey Department of Transportation on behalf of the Borough of Wildwood Crest.

 

BE IT FURTHER RESOLVED that the Mayor and Borough Clerk are hereby authorized to sign the grant agreement on behalf of the Borough of Wildwood Crest and that their signature constitutes acceptance of the terms and conditions of the grant agreement and approves the execution of the grant agreement.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 881-12

 

BE IT RESOLVED BY THE Board of Commissioners of the Borough of Wildwood Crest, in the County of Cape May, New Jersey, that TRICK OR TREAT be and the same shall be observed in the Borough of Wildwood Crest on WEDNESDAY, OCTOBER 31, 2012, BETWEEN THE HOURS OF 5:00 P.M. AND 7:00 P.M.

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that all bills properly authorized, as submitted and which appear in full on the following pages, be paid.

Vote:          Gould-Cabrera-Groon-Yes

 

With regard to the UEZ matter, the Clerk reported that he had confirmed with the CFO the amount budgeted in 2012, which may or may not be reduced based upon upcoming discussions. He added that it was his opinion that it would be prudent to make contribution toward the “total” UEZ budget, not for specific line items but whatever the Borough’s percentage would be, toward the full operation. Mr. Cabrera stated that a budget and allocation schedule adopted by the UEZ with respect to the current Executive Director’s salary and his Assistant’s salary until the end of the year. The Clerk indicated that he had not received any complete dollar amount for the entire  UEZ budget for the six month period through December 31, 2012. The Solicitor presented documentation that she had received which purported to contain the budget. Mr. Cabrera stated that the final numbers were contained in the UEZ resolution and the Solicitor’s information was not complete.

 

Mrs. Gould inquired as to the status of the UEZ on January 1, 2013. Mr. Cabrera responded that at this point it appears as though there is no support for any local administration and that the move will be to have the state administer the local UEZs and the municipalities will have to apply directly to the State to utilize UEZ funds collected.

 

With regard to the amendment of the bulkhead, piers and docks ordinance, the Clerk reported that the matter remains in the hands of Mr. Cabrera, the Public Works Superintendent, and the Engineer for moving a final product forward for the governing body’s consideration.

 

Mr. Groon reported, concerning various parking meter locations throughout the Borough, that the Chief of Police had summarized some of the issues to be dealt with due to complaints received over the summer season. He anticipated that a report and recommendations would be forthcoming to the governing body in the next two months. He distributed a list of issues to be reviewed by the Commissioners for their future input. The Clerk recommended that any revisions to ordinances should be made no later than February 2013 in order to be in effect for the 2013 summer season.

 

With regard to mercantile licensing, the Clerk reported that on October 3, 2012 he circulated a memorandum to the governing body, the solicitor and the CFO containing recommendations formulated as a result of a meeting in which he attended with Commissioner Gould, the Deputy Municipal Clerk and the Mercantile Licensing Clerk. He outlined the four recommendations put forth and requested that the governing body review the recommendations in order that an amendment to the mercantile ordinance can be considered prior to the 2013 summer season.

 

The Clerk reported that all plans and minutes of meetings of the County Library Renovations Committee had been shared with the governing body. Mr. Groon reported that two meetings had been attended. At the second meeting, the representatives of the County indicated that they would be working on a different floor plan, and they hoped to have a more definitive layout at the next meeting in approximately two weeks. Mr. Groon added that the final plan is being developed by the County Library Commission, taking the Borough’s needs into consideration.

 

There being no public comments, Mr. Groon motioned, seconded by Mrs. Gould, that a ten minutes recess be called.

Vote:          Gould-Cabrera-Groon-Yes

 

Upon returning from recess, a discussion was commenced regarding the Capital Improvement Plan. The Clerk reported that a number of pieces of information had been supplied to the governing body for their review and consideration. He reported that at the September 19, 2012 staff meeting, the department heads were to have supplied their 2013 capital requests. He indicated that very little was received at that time. Mr. Groon indicated that he had made a rough list of items to be discussed. Mr. Cabrera reviewed several planned 2012 capital projects, totaling $760,000, that were not utilized or completed. Additionally, there was an additional $910,000 available from Ordinance No. 1143 for projects. Mr. Cabrera stated that it was his recollection that discussions were had whereby those funds would be utilized for the public works garage renovations as well as the Washington Avenue park. The Engineer had submitted a cost estimate for the public works garage totaling $760,000, including engineering fees. The remaining $200,000 could be utilized toward other projects in 2013. Mr. Groon stated that he agreed with Mr. Cabrera’s assessment, but added that it would be wise to look at all the issues to be addressed in order to determine if any are of critical importance. He advised that some projects  have been removed from the plan as not being practical; specifically the Crest Pier renovations, the beach pier pavilion, and the “old” library renovations. He asked for confirmation from Mr. Cabrera and Mrs. Gould that they agreed that those projects would be removed from consideration. Mr. Cabrera inquired if funds were being put aside to demolish the beach pier building. In response, Mr. Groon circulated his proposed list. The Clerk interjected that the list included capital requests from department heads for 2013 as well. The Commissioners reviewed the list preliminarily to determine which items could be removed, and discussion of other proposed projects for possible inclusion in the final capital plan.

 

Mr. Cabrera reiterated his suggestion for the use of the $900,000 left from the 2012 capital fund.

 

The Clerk requested that the CFO provide the governing body with a list of all 2012 capital projects that have been funded, with the amounts, and which remain outstanding and require funding. Thereafter, the Clerk, the CFO and the Engineer will meet to discuss whether or not they will become part of pay-as-you-go or another bond ordinance.

 

The Commissioners had an appointment with the Borough’s GWTIDA representatives. Present were Mr. Morey, Mr. Patterson and Ms. Murphy.

 

Mr. Groon started the discussion by indicating that there would be questions and discussion. He added that the governing body wished to develop a “thought process” with the GWTIDA representatives.

 

Mr. Groon then inquired of Mr. Morey what he felt was the mission of GWTIDA. Mr. Morey responded that it had evolved over the years into a marketing and promotion entity. He added that it is difficult to proceed island-wide for planning initiatives, but that seems to now be changing.

 

Mr. Groon inquired as to where GWTIDA looks to create new events. He asked if GWTIDA was looking for the towns to create new events. Mr. Morey responded that the number of requests are more than GWTIDA can afford to fund. He added that GWTIDA has attempted to create events in the musical genre, most of which have been failures. Mr. Patterson interjected that there is a lot of pressure from the casino industry.

 

Mr. Groon stated that each community has a stake in GWTIDA and it was his opinion that Wildwood Crest does not receive its fair share of support. Ms. Murphy stated that GWTIDA was redeveloping their funding allocation procedures. Mr. Patterson stated that there were two committees that did not report to the Board: advertising and events. He stated that the Board was not given the opportunity to vote on their recommendations. Mr. Groon stated that he would like to see the process changed to a more open process.

 

Mr. Groon went on to state that GWTIDA has not brought any new major events to the island in the last ten years. It was his opinion that that shows that there is more pressure on the communities to do more for themselves. He added that in 2012 the Borough received only $33,000 in funding from GWTIDA for two events, although the Borough had presented requests for funding of several new events. He asked how the Borough can improve those numbers. Ms. Murphy inquired as to what events were denied or cut. Mr. Groon provided her with a list of those events.

 

Mr. Morey asked if the events which were denied were clearly tourism events versus resident events. Mr. Groon responded that he did not spend the time separating the events under those criteria.

 

Mr. Cabrera suggested that there should be incentives to fund new events only - rather than the same events year after year. Mr. Morey questioned whether events that are clearly tourism events as opposed to events for residents should be weighed equally for funding. Mr. Groon responded that it was his opinion that they would be more equal.

 

Mr. Groon stated that it was his opinion that a clear vision is needed from GWTIDA as to how we are moving forward island-wide from a tourism standpoint.

 

Mr. Morey stated that he believed it was GWTIDA’s job to “fairly and strategically disburse the funds, based upon requests, in areas that have fairness but with a keen eye toward some internal investment.” Mr. Groon responded that it was his opinion that “X” amount of dollars should be set aside for each community and let the community decide how it is spent.

 

Mr. Patterson confirmed that $600,000 is budgeted for events. Mr. Cabrera stated that of that $600,000, $33,000 was given to Wildwood Crest. Mr. Patterson concurred. Mr. Cabrera inquired as to which municipality was receiving the majority of the $600,000. Mr. Patterson responded that the fireworks receives the largest funding. Mr. Groon stated that his largest objection to funding is that Wildwood and the Boardwalk receives a large percentage of the entertainment funding and that leaves very little for the other municipalities, and leaves Wildwood Crest to “fend for itself.”

 

Mr. Groon stated that it was his opinion that GWTIDA and the governing bodies do not do a very good job of getting tourists into town during May and June, although the businesses are open. Mr. Patterson indicated that GWTIDA had recently formed a new committee (“Entertainment and Sales”). He said that the committee had questioned how to keep the convention hall open “seven days a week if necessary.” Ultimately, all of their suggestions were rejected.

 

Mr. Groon inquired if the GWTIDA board reviews the job performance of its top administrative staff and set goals for them. Mr. Patterson responded that there is a staffing committee. Mr. Groon inquired as to whose responsibility it was to review the job performance of the director. Mr. Morey responded that the relationship between the director and the chairman is important. He added that he did not think the staffing committee was charged with the things being discussed, and which are of interest to him, i.e., what are the goals, how are they stated, how are they measured, etc.

 

Mr. Groon stated that it was his opinion that not much vision is coming from the administrative staff, and if the GWTIDA board is not reviewing them, then who is? Mr. Morey stated that he did not want to return to the time where individual departments were reporting to individual board members. Mr. Groon inquired as to Mr. Morey’s answer to that. Mr. Morey responded that it was his opinion that that happens through the chairman and the executive director.

 

Mr. Cabrera reiterated his inquiry as to how the $600,000 entertainment budget is allocated, while indicating that it was his opinion that there must be a better way to allocate the funds.

 

Mr. Morey stated that it was the desired strategy of GWTIDA to fund an event at its inception and eventually cut back on funding to make it self-supporting. Mrs. Gould agreed with the strategy, but indicated that it has never happened. Mr. Patterson stated that it was his understanding that GWTIDA has started cutting back on funding of the older events.

 

Mr. Groon stated that an agreement had been executed by the municipalities and GWTIDA to provide event support for two years through raising mercantile fees, and he inquired of Mr. Morey whether he thought that was a good move or a bad move, and should it be renewed at its expiration. Mr. Cabrera stated that the bigger question was whether GWTIDA funds should be utilized to support municipal services, and he stated that in his opinion they should not. Mr. Morey responded to Mr. Groon’s inquiry by stating that he would renew the agreement. With regard to how the money is spent, Mr. Morey indicated that that would be a separate issue. Mr. Patterson interjected that he felt “very slighted” that Wildwood Crest got nothing out of the raised fees.

 

Mr. Cabrera stated that in his opinion, GWTIDA needs to improve in the area of distribution of the budgeted amount; that there needs to be a new formula, new calculation, new vision to encourage new events and get the message out that these areas will be funded. He added that a clear vision is key and he was not hearing that. Mr. Groon added that the two year agreement needed to be reviewed to determine if it is working. Mr. Patterson stated that he would not want the governing body to support a renewal of the agreement unless Wildwood Crest will definitely receiving funding from it. Mr. Cabrera reiterated his opinion that municipal services do not belong in the GWTIDA budget.

 

With regard to the resolution of support for state funding, Ms. Murphy stated that it was her opinion that Wildwood Crest could benefit “a lot” from signing that resolution to be able to go after the money that could come back to the municipality.

 

Mr. Patterson stated that it was his opinion that GWTIDA’s strongest point is their advertising campaign for the Wildwoods worldwide.

 

Mr. Morey inquired if the governing body thought a GWTIDA hosted hotel would be of benefit to the island. Mr. Groon responded that he did not think it was critical. Mr. Cabrera stated that it was his opinion that a host hotel would “raise the bar” island-wide.

 

The governing body thanked Mr. Morey, Mr. Patterson and Ms. Murphy for their time.

 

There was discussion regarding the resolution of support for state funding. It was determined that it would be further considered at the meeting of October 24, 2012.

 

The final matter for discussion in open session was “moving the economic needle” from the County of Cape May. The Clerk set forth a list as provided by Mr. Groon which included considerations for placement on the list as follows: (1) purchase land next to Bayview for potential retail water sports; (2) extend the fishing pier; (3) upgrade New Jersey Avenue business district; (4) add further recreational assets to Sunrise Park at Rambler Road; (5) convert the Nesbitt Center for retail; and (6) library conversion to a “cultural center” with historical, tourism and cultural events under one roof.

 

Mr. Groon reported that the County of Cape May had requested some suggestions for economic support to Wildwood Crest. He added that the County is going to try to group the municipalities in like issues and then look for federal grants to assist with those projects. The governing body voted unanimously to include the six proposed projects on the list and return it to the County of Cape May.

 

There being no further matters for discussion in open session, THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 882-12

 

Authorizing Executive/Closed Session in accordance with the provisions of the Open Public Meetings Act, specifically N.J.S.A. 10:4-12(b)

 

WHEREAS, the Open Public Meetings Act (N.J.S.A. 10:4-6 et. seq.) requires all meetings of the Board of Commissioners of the Borough of Wildwood Crest to be held in public, except that N.J.S.A. 10:4-12(b) sets forth nine (9) types of matters that may lawfully be discussed in “Executive or Closed Session,” i.e., without the public being permitted to attend; and

 

WHEREAS, the Board of Commissioners of the Borough of Wildwood Crest has determined that two (insert number) issues are permitted by N.J.S.A. 10:4-12(b) to be discussed without the public in attendance to be discussed during the Executive or Closed Session to be held on October 10, 2012, at 9:30 A.M.; and

 

WHEREAS, the nine (9) exceptions to public meetings set forth in N.J.S.A. 10:4-12(b) are listed below, and next to each exception is a box within which the number of issues to be privately discussed that fall within that exception shall be written, and after each exception is a space where additional information that will disclose as much information about the discussion as possible without undermining the purpose of the exception shall be written:

 

 

__1_____            “(5) Any matter involving the purchase, lease or acquisition of real property with public funds, the setting of bank rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed.” The nature of the matter, described as specifically as possible without undermining the need for confidentiality is Ranalli Land Purchase.

 

___1____            “(7) Any pending or anticipated litigation or contract negotiation in which the public body is or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer.” The parties to and docket numbers of each item of litigation and/or the parties to each contract discussed are Bay-Front Encroachments Inclusive Of The Ongoing DiAntonio Dispute

 

 

WHEREAS, the Board of Commissioners shall reconvene the public meeting at the conclusion of the authorized closed or executive session, which may or may not include formal action as a result of the discussion(s) held.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, assembled in public session on the date of the meeting of the governing body set forth herein above, that a closed session shall be held for the discussion of matters relating to the specific items designated above involving the Borough of Wildwood Crest.  The governing body shall convene a closed session discussion immediately upon passage of this resolution and it is anticipated that the deliberations conducted in closed session shall be disclosed to the public upon conclusion of the matter and/or after determination of the Board of Commissioners that the public interest will no longer be served by such confidentiality and that the meeting will return to open session at the conclusion of the discussion and formal action may be taken if/as authorized.

BE IT FURTHER RESOLVED that the Municipal Clerk, at the present public meeting, shall read aloud enough of this resolution so that members of the public in attendance can understand, as precisely as possible, the nature of the matters that will be privately discussed.

 

BE IT FURTHER RESOLVED that the Municipal Clerk, on the next business day following this meeting, shall furnish a cop of this resolution to any member of the public who requests one at the fees authorized by N.J.S.A. 47:1A-1, et. seq.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

Upon returning from closed session, there being no further matters for discussion, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned.

Vote:          Gould-Cabrera-Groon-Yes

 

Dated:        October 24, 2012

Kevin M. Yecco, Borough Clerk  

MINUTES OF MEETINGS INDEX