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Minutes of Commissioners Meeting   -   February 8, 2012

Note:  Complete Meeting Appears on CD #4-12 on File in the Wildwood Crest, NJ Borough Clerk’s Office February 8, 2012
Wildwood Crest, NJ

Prior to the opening of the meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.

 

The meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County , New Jersey , was held in the Municipal Court Room at 9:30 a.m.  On roll call the following answered to their names:

Gould - Cabrera – Groon – Yes

 

Mr. Groon read the following statement:  In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader, the Herald and The Press on November 29, 2011.

 

Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.

 

THE CLERK READ THE FOLLOWING ORDINANCE BY TITLE ONLY:

ORDINANCE NO. 1141

AN ORDINANCE IMPLEMENTING P.L. 2002, C. 72; PROVIDING

FOR PHASE II TOURISM FUNDING TO THE GREATER WILDWOODS

TOURISM IMPROVEMENT AND DEVELOPMENT AUTHORITY AND

AMENDING ORDINANCE NO. 773, ADOPTED APRIL 14, 1993,

ORDINANCE NO. 801, ADOPTED JUNE 27, 1995, ORDINANCE NO.

842, ADOPTED MAY 18, 1998, ORDINANCE NO. 922 ADOPTED

DECEMBER 2, 2002 AND ORDINANCE NO. 957 ADOPTED APRIL 21, 2004

 

 

BE IT ORDAINED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May and State of New Jersey, that Ordinance No. 773, adopted April 14, 1993, Ordinance No. 801, adopted June 27, 1995, Ordinance No. 842, adopted May 18, 1998, Ordinance No. 922 adopted December 2, 2002, and Ordinance No. 957 adopted April 21, 2004, be amended as follows:

 

               Section 1.  Section 6 of Ordinance No. 957 is hereby amended to read as follows:

 

                                                            Section 6.  Tourism Development Fees established in Section 3 hereof are fixed as follows:

               Use                                                                                                                 Fee

 

               Coin operated machines, each                                                                   $          13.20

               Cosmetology shops                                                                                                  77.00

               Beach concessions                                                                                                165.00

               Parking lot (40 cars or fewer)                                                                              330.00

               Parking lot (excess of 40 vehicles)                                                                     605.00

               Ice cream vendors                                                                                                 220.00

               Landscapers/gardeners                                                                                         275.00

               Service stations                                                                                                      330.00

               Miniature golf courses                                                                                          440.00

               Retail stores:

                                             Up to 1,000 square feet                                                           330.00

                                             Over 1,000 square feet, per 100 square feet over                 38.50

               Taxicab                                                                                                                    385.00

               Bicycle stand                                                                                                          440.00

               Peddlers                                                                                                                   440.00

               Hot Dog Vendors                                                                                                                             220.00

               Distributors                                                                                                             550.00

               Apartments                                                                                                              150.00

                        (meeting the definition of “tourism lodging”

                        as set forth in N.J.S.A. 40:54D-3)                                                    

               Rooming houses                                                                                                     149.00

                        (meeting the definition of “tourism lodging”

                        as set forth in N.J.S.A. 40:54D-3)

               Separately Assessed Tourism Lodging                                                               300.00

                        (as defined by N.J.S.A. 40:54D-3)

                        other than Apartments and Rooming Houses

               Boat slip rentals, per slip                                                                                        16.50

               Boats, Sightseeing, Charter                                                                                  330.00

               Boat, Jet Ski Rent – Storage                                                                                 330.00

               Restaurants without liquor license (less than 40 seats)                                   385.00

               Restaurants without liquor license (more than 40 seats)                                550.00

               Commercial linen service                                                                                                               2,750.00

               All Businesses Unclassified                                                                                 330.00

 

               Any person subject to payment of a Tourism Development Fee whose Mercantile License does not pertain to a fixed location shall, upon application, be exempt from payment of a Tourism Development Fee to the Borough of Wildwood Crest, provided that a Tourism Development Fee has been paid to one of the other municipalities participating in the Greater Wildwood Tourism Improvement and Development Authority, and evidence of such payment is submitted with the application of exemption.

 

               Section 2.  All tourism development fees shall be due and payable on the first day of June in each year at the same time as the Mercantile License fees as set forth from time-to-time, and shall be paid to the Borough by the person making the charge that subjects the person or business to imposition of the fee, or, in the case of an agent collecting rents on tourism lodging, by the agent making the collection on behalf of the person providing tourism lodging. The fees shall be remitted to the Chief Financial Officer of the Borough of Wildwood Crest and reported on forms prescribed by the Borough of Wildwood Crest.

 

               Section 3.  The Borough Clerk shall prepare and transmit forms to all persons, businesses or agents subjected to imposition of the tourism development fee. The form shall provide for submission of the following information:

 

1.        Name

2.        Type of business and trade name, if any

3.        Address where business activity is conducted

4.        Address of owner, local and out of town

5.        Telephone number, local and out of town

6.        Amount of tourism development fee

7.        If exemption is claimed, the basis for the exemption and description of proof submitted

8.        Signature

9.        Date

 

               Section 4.             (A)  Failure to pay any tourism development fee within fifteen (15) days after being due shall subject the person or business obligated for such fee to a penalty equal to five (5%) percent of the tourism development fee per month or any part thereof during which the fee remains delinquent, together with interest at the rate of eighteen (18%) percent per annum for the period of delinquency.

 

                                             (B)  The amount of all fees paid to the Borough of Wildwood Crest pursuant to this section shall be appropriated annually to the Greater Wildwood Tourism Improvement Development Authority, to be used by the Authority to develop, support, promote and advertise events in the district during all months of the year and to enhance the public awareness of those events promoted in the district.

 

               Section 5.  While the duty of investigating and enforcing the provisions of this ordinance and other licenses is imposed upon the proper departments, employees and officers of the Borough of Wildwood Crest, the Greater Wildwood Tourism Improvement Development Authority shall not be precluded from investigating potential violations of this ordinance and to report the findings to the Clerk of the Borough of Wildwood Crest, it being expressly understood that all investigations shall be conducted in conformity with all applicable federal, state and local laws, and enforcement shall be by the proper departments, employees and officers of the Borough of Wildwood Crest.

 

               Section 6.  All sections of Ordinance No. 773, Ordinance No. 801, Ordinance No. 842, Ordinance No. 922 and Ordinance No. 957, which are not specifically altered or repealed by this amendment, shall remain in force and effect.

 

               Section 7.  Any person violating any provision of this ordinance shall be subject to a fine not to exceed $1,000.00, or imprisonment for a term not to exceed ninety (90) days, or both.

 

               Section 8.  This Ordinance shall take effect upon final passage and publication according to law.

 

 

Mr. Cabrera motioned, seconded by Mr. Cabrera, that Ordinance No. 1141 be passed on first reading, advertised according to law, be brought up for second and final reading and public hearing on Wednesday, February 22, 2012 at 7:00 p.m.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 719-12

 

BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey, that the Municipal Court Administrator be and is hereby authorized to void the following checks issued against Borough of Wildwood Crest Municipal Court General Account:

 

 

Wildwood Crest Municipal Court General Account (#549015652/Crest Savings)

 

Check # Check Date                         Payable To                                                       Amount

 

1801                                    04/06/2012                         Joseph Falcone                  $            2.00

1802                                    04/06/2010                         Otis Elevator Co.                             5.00

1831                                    08/13/2010                         Amanda Cooper                               1.00

1851                                    10/07/2010                         Benoit Gerneau                                6.00

1854                                    10/07/2010                         Dana Vaughn                                   2.00

1871                                    12/15/2010                         Mike Callahan                             550.00

 

                                             TOTAL AUTHORIZED TO BE VOIDED                   $        566.00

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 720-12

 

Resolution Authorizing the City of North Wildwood

To Transport Sand in a Back-Passing Operation Upon

The Beaches of the Borough of Wildwood Crest

 

 

WHEREAS, the City of North Wildwood and the Borough of Wildwood Crest have jointly applied for a permit to conduct a sand back-passing operation, whereby the City of North Wildwood will retrieve sand from the berm of the Wildwood Crest beach, at locations to be determined, and transport said sand to the beach in the City of North Wildwood; and

 

WHEREAS, it is the desire of the Borough of Wildwood Crest to provide full and complete cooperation in said project;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May , New Jersey , as follows:

 

               1.            The preamble hereto is incorporated herein as if fully set forth.

 

               2.            The Borough of Wildwood Crest grants authorization to the City of North Wildwood to conduct sand back-passing operations upon the beaches of the Borough of Wildwood Crest.

 

               3.            Said sand back-passing operation shall be confined to a route at the crest elevation of the berm above the wet/dry line, and landward excursions shall be limited to two travel lanes (one northbound and one southbound) to be defined by traffic cones.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 721-12

 

WHEREAS, on October 30, 2007, in accordance with the provisions of Borough of Wildwood Crest Ordinance No. 973, as amended, Grace Energy, P.O. Box 178, 3017 Route 9 South, Rio Grande, NJ 08242, paid Four Thousand ($4,000.00) Dollars as a performance guarantee for a street opening permit at the property location known as 6808 New Jersey Avenue; and

 

WHEREAS, the street opening at the above referenced location has been completed and the Borough Engineer has advised the Chief Financial Officer that the permittee has complied with all requirements of the ordinance relative to the actual street opening, back-filling and restoration of the street surface; and

 

WHEREAS, Grace Energy has requested the release of the Four Thousand ($4,000.00) Dollars performance guarantee, and it is the desire of the Board of Commissioners to grant said release of funds.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey that the Chief Financial Officer be and is hereby authorized and directed to release the performance guarantee of Four Thousand ($4,000.00) Dollars to Grace Energy, P.O. Box 178, 3017 Route 9 South, Rio Grande, NJ 08242.

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 722-12

 

WHEREAS, on October 30, 2007, in accordance with the provisions of Borough of Wildwood Crest Ordinance No. 973, as amended, Grace Energy, P.O. Box 178, 3017 Route 9 South, Rio Grande, NJ 08242, paid Six Hundred ($600.00) Dollars as a maintenance guarantee for a street opening permit at the property location known as 6808 New Jersey Avenue; and

 

WHEREAS, the street opening at the above referenced location has been completed and the Borough Engineer has advised the Chief Financial Officer that the restoration completed at the above referenced location has withstood the one year requirement without incident and the Borough Engineer has authorized the release of said maintenance guarantee, and it is the desire of the Board of Commissioners to grant said release of funds.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey that the Chief Financial Officer be and is hereby authorized and directed to release the maintenance guarantee of Six Hundred ($600.00) Dollars to Grace Energy, P.O. Box 178, 3017 Route 9 South, Rio Grande, NJ 08242.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 723-12

 

WHEREAS, on January 23, 2012 , KRISTIN GAWRYSIAK , 709 Whitman Dr. , Turnersville, NJ 08012 , applied for a Special Events Permit for the purpose of a WEDDING   to be held on May 5, 2012 ,  from 4:30 p.m to 5:00 p.m., at Centennial Park on Fern Rd. and Ocean Ave. ; and

                                                                                                                                               

WHEREAS,  KRISTIN GAWRYSIAK, 709 Whitman Dr., Turnersville, NJ 08012 has supplied all documentation required under Ordinance No. 936, including the requisite Certificate of Insurance, and has further pledged to comply with all applicable rules and regulations pertaining to the conduct of said Special Event; and

 

WHEREAS, the application has been reviewed by the Board of Commissioners, upon verification by appropriate members of staff as to completeness of the application, scheduling compatibility, etc.;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey that the Borough Clerk be and he is hereby authorized and directed to issue a Special Events Permit to  KRISTIN GAWRYSIAK, 709 Whitman Dr., Turnersville, NJ 08012 for the purpose of a WEDDING to be held on May 5, 2012 , from 4:30 p.m to 5:00 p.m., at Centennial Park on Fern Rd. and Ocean Ave.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 724-12

 

WHEREAS, on January 13, 2012 , ASHLEY WILLIAMS , 128 Schuylkill Ave. , Shenandoah, PA 17976 , applied for a Special Events Permit for the purpose of a WEDDING   to be held on June 2, 2012 ,  from 12:00 p.m. to 4:00 p.m.,  at the Heather Road Beach Pier ; and

                                                                                                                                               

WHEREAS,  KRISTIN GAWRYSIAK, 709 Whitman Dr., Turnersville, NJ 08012 has supplied all documentation required under Ordinance No. 936, including the requisite Certificate of Insurance, and has further pledged to comply with all applicable rules and regulations pertaining to the conduct of said Special Event; and

 

WHEREAS, the application has been reviewed by the Board of Commissioners, upon verification by appropriate members of staff as to completeness of the application, scheduling compatibility, etc.;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey that the Borough Clerk be and he is hereby authorized and directed to issue a Special Events Permit to  KRISTIN GAWRYSIAK, 709 Whitman Dr., Turnersville, NJ 08012 for the purpose of a WEDDING to be held on May 5, 2012, from 4:30 p.m to 5:00 p.m., at Centennial Park on Fern Rd. and Ocean Ave..

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 725-12

 

WHEREAS, on January 23, 2012, the NATIONAL MULTIPLE SCLEROSIS SOCIETY, 1 Kalisa Way, Suite 205, Paramus, NJ 07652 applied for a Special Events Permit for the purpose of a BIKE RIDE to be held on May 20, 2012 from 11:00 a.m. to 5:30 p.m. on Atlantic Ave. from Cresse Ave. to Rambler Rd. and Pacific Ave. from Rambler Rd. to Jefferson Ave.; and

 

WHEREAS,  the NATIONAL MULTIPLE SCLEROSIS SOCIETY has supplied all documentation required under Ordinance No. 936, including the requisite Certificate of Insurance, and has further pledged to comply with all applicable rules and regulations pertaining to the conduct of said Special Event; and

 

WHEREAS, the application has been reviewed by the Board of Commissioners, upon verification by appropriate members of staff as to completeness of the application, scheduling compatibility, etc.;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May, New Jersey that the Borough Clerk be and he is hereby authorized and directed to issue a Special Events Permit to the NATIONAL MULTIPLE SCLEROSIS SOCIETY, 1 Kalisa Way, Suite 205, Paramus, NJ 07652 for the purpose of a BIKE RIDE to be held on May 20, 2012 from 11:00 a.m. to 5:30 p.m. on Atlantic Ave.  from Cresse Ave. to Rambler Rd. and Pacific Ave. from Rambler Rd. to Jefferson Ave.

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 726-12

 

Subject:  Authorizing participation in the Cranford Police Cooperative Pricing System

 

 

WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System (hereafter “Cooperative”) for the lawful administration of public purchasing; and

 

WHEREAS, the Cranford Police Department, on behalf of the “Cooperative” as “Lead Agency”, is charged with the responsibility of publicly advertising and receiving bids for the purpose of purchasing equipment, goods, and services; and

 

WHEREAS, the Borough of Wildwood Crest desires to participate in the duly established “Cooperative” and to hereby authorize the Cranford Police Cooperative Pricing System (ID# 47-CPCPS) to serve as the “Lead Agency” in this regard.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May , New Jersey , as follows:

 

1.      That the Allegations of the Preamble hereto are reiterated herein as if fully set forth.

2.      That the Borough of Wildwood Crest does herewith agree to participate in the Cranford Police Cooperative Pricing System (ID# 47-CPCPS) pursuant to the provisions of N.J.S.A 40A:11-11(5) and that the Mayor and Borough Clerk be and they are hereby authorized, instructed, and empowered to execute and attest the Cooperative Pricing Agreement with the “Lead Agency” and any other documents in conjunction herewith.

3.      That the award of contract is subject to the “Lead Agency” being responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other revised statutes of the State of New Jersey.

 

Mr. Groon motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that all bills properly authorized, as submitted and which appear in full on the following pages, be paid.

Vote:          Gould-Cabrera-Groon-Yes

 

With regard to the 2012 Capital Improvements Plan, the Clerk reported that he had supplied each of the Commissioners with an updated inventory of Capital Improvements as of January 31, 2012. He indicated that the matters currently outstanding are the Bayview acquisition, the Rambler Road playground (which was previously $75,000 but with ADA surface/equipment to be increased), the fishing pier pavilion, memorial benches and beach walkways. As to the memorial benches, the Clerk indicated that it was his understanding that the cost of the benches would be off-set by the purchase by the public of plaques to be placed on the benches. Mr. Groon interjected that funds still have to be set aside for benches in any event. The Clerk concurred, adding that it is $30,000.

 

Concerning the beach walkways, the Clerk indicated that it was his understanding that that item includes a new pilot program on Rambler Road .

 

The Clerk reported that he and Mr. Groon had met with representatives from Lower Township with respect to potential acquisition of the property the Borough had previously been considering, as well as other potential avenues being explored for the Bayview acquisition.

 

The Clerk advised that the remaining items for discussion were the Rambler Road playground and the fishing pier pavilion. He reported that he had indicated to Mr. Cabrera that an open air pavilion would replace the building currently situated on the site. He added that it was his understanding that public works staff would be capable of doing the work under direction of the Engineer for development of renderings, plans and specifications as well as the outsourcing of the roof.

 

Mr. Groon interjected that the Nesbitt Center also needed to be discussed. The Clerk concurred.

 

Mr. Cabrera asked for confirmation of the amount proposed as follows: Rambler Road playground-$75,000; the Nesbitt Center-$25,000. Mr. Groon interjected that in the interim pricing had been received regarding the Nesbitt Center and the rough numbers nor a plan to refurbish the Nesbitt Center had been discussed. Mr. Cabrera went on to state that the Bayview acquisition is on hold. Mr. Groon responded that it is not.

 

Mr. Groon advised that it was his understanding that it was on hold for the Borough to purchase with taxpayer funds, but that alternate funding sources were being explored. He added that the $305,000 was removed from the Capital Plan. Mr. Cabrera went on to state that if those funds are removed from the 2013 Capital Plan and those dollars are channeled into the Rambler, Nesbitt and fishing pier projects, it was his opinion that a discussion would be required to determine what is to be spent on those projects. Mr. Groon concurred. The Clerk reiterated that discussions were needed with regard to the fishing pier pavilion, the Rambler Road playground, and the Nesbitt Center .

 

With regard to the fishing pier pavilion, Mr. Groon stated that the existing building cannot be demolished entirely because the Borough would lose the “footprint” and the ability to rebuild at a later time. The suggestion before the governing body is to keep the facility in the V-Zone on the beach, in his opinion, was the most efficient way to save and upgrade the building which is deteriorating rapidly. Conversely, there are alternative ways to solve the problem and reduce the cost of construction, and Mr. Groon suggested that the Public Works Superintendent come up with a plan for doing the work in-house. Mr. Groon added that there may be opportunities for temporary summer employment, or perhaps the use of an outside, non-profit organization (Deptcor) which provides assistance. He added that he would like to look at the alternatives to perhaps reduce the Borough’s exposure to finance costs on this project.

 

The Clerk inquired of the Public Works Superintendent if it was his opinion that an open air pavilion was something feasible that the Public Works staff could accomplish. The Superintendent responded that as long as it was under the guidance of the Engineer with plans and specifications, as well as oversight of the project, he did not see any problems with his staff doing the work. The Clerk then inquired of the Engineer if the $265,000 cost estimate could be reduced by having the work done in-house. The Engineer responded that it could be reduced approximately 40%. The Clerk then offered that it could be reduced to approximately $175,000. The Engineer concurred.

 

Mrs. Gould stated her opinion that the fishing pier building should not be renovated at this time. She added that her only concern was that this is not the right time to spend monies on this project. She added that she was of the opinion that a commercial establishment in the building would be a better choice. Mr. Groon responded by stating that he ended up with the current plan because rough early estimates to bring the building into compliance was in excess of $400,000 which would never be recoverable by the Borough. Secondarily, the building is deteriorating at a much faster rate. Finally, the permit approved by DEP has a five year limit.

 

The Clerk stated that he would check with Deptcor to determine the feasibility of their assistance with the project. He added that they are a branch of State government. Mr. Groon added that they are automatically under State Contract. The Clerk offered that they could support the Public Works staff if necessary.

 

With regard to the Rambler Road playground, the Clerk indicated that the initial cost estimate was $75,000. That had been increased to $195,000 the majority of that increase involving ADA compliant materials. Mr. Cabrera stated that of the projects being discussed, it was his opinion that the priority should be the playground and the Nesbitt Center . He stated that the playground is something that needs to have the same attention as the rest of the project and funding should be increased. He opined that the $195,000 is high, but stated that $150,000 should be allocated to do the ADA component. Mrs. Gould inquired about samples of ADA surfaces that were brought in to Borough Hall. The Engineer responded that they are ADA surfaces that are placed over concrete sub-base and the project complies with ADA fall surface requirements. Mrs. Gould inquired if there was a way to place that surface beneath only the ADA equipment. The Engineer responded that it can be configured any way the governing body chooses. Mrs. Gould then inquired as to a cost estimate for entire playground. The Engineer responded that a number had not been estimated for the entire playground, but to place it under the equipment the cost estimate would be approximately $80,000 which would include connectors between pieces of equipment.

 

The Clerk inquired as to how many pieces of equipment would be ADA compliant. Mr. Cabrera responded that all of the equipment is ADA compliant. The Engineer stated that ADA involves more than people in wheelchairs. He added that if the surface is placed beneath all of the equipment then the entire playground could be termed “ ADA compliant” and if only certain pieces had the surface, it would be considered “partially ADA compliant.” The Clerk inquired how dependent the ADA material would be in conjunction with the grant funding received. The Engineer responded that to a certain degree it would impact the grant funding since the playground was included in the grant application. Mr. Cabrera inquired of the Engineer whether the $150,000 figure would be appropriate. The Engineer responded that it was his opinion that the work can be done for $150,000. Mrs. Gould inquired as to the life span of the playground equipment. The Engineer responded that some of the components have 50 years life expectancy, some are “lifetime” so long as the Borough remains the owner, and some have 20 years life expectancy.

 

The final project for discussion was the Nesbitt Center and the degree to which the governing body wished to make improvements. The Clerk indicated that that project was also listed for possible consideration by Deptcor and/or a public works staff project. The Clerk requested a decision from the governing body as to the direction they wished to take.

 

The Engineer stated that it was his opinion that public works and/or Deptcor could do a substantial amount of the work, but any roof on this project or any other project should be outsourced because he did not think a manufacturer’s warranty could be obtained by doing the work in-house. However, all other work could be done in-house.

 

Mr. Cabrera stated that the Nesbitt Center is in the vicinity of the Rambler Road project, which will have all new buildings. He suggested that a metal roof not be considered because of structural considerations, that another type of roof be installed, with a “face lift,” new railings, ramps, etc. It was his opinion that the project should be able to be accomplished for approximately $150,000, in-house. The Engineer responded that it was his opinion that it can be done for less than $150,000. He estimated it could be done for approximately $135,000.

 

The Clerk reiterated his request for direction regarding the three projects.

 

Mr. Cabrera proposed that the Rambler Road playground be budgeted at $150,000, the Nesbitt Center at $135,000 and the fishing pier pavilion at $175,000. The Clerk interjected that two of these projects are subject to potential assistance from Deptcor.

 

Mrs. Gould stated that she could not vote on the three projects “as a package” and each project should be decided individually.

 

Mr. Cabrera indicated that the governing body must get to a point where the projects can be moved forward or they will not be able to get the project done at Rambler Road . The Clerk added that any funding ordinance that is necessary would require 45 days to put in place.

 

Mr. Groon reiterated Mrs. Gould’s request that each project be voted on separately. He added that he had questions regarding the Nesbitt Center and its mission. He asked Mr. Cabrera if he was still considering trying to rent it out. Mr. Cabrera responded that he had proposed that, at least for 2013, since the Borough already has a surf camp with a private vendor. Mr. Groon again asked if Mr. Cabrera was interested in leasing the building to a non-food entity for the 2012 season with the building being leased “as is.” Mr. Cabrera responded in the affirmative. Mr. Groon inquired of the Clerk if that process could be accomplished for the 2012 season. The Clerk responded that it would depend upon the timeframe for any required renovations. Mr. Groon stated that he did not think there was time to do both; that the improvements would have to wait until 2013. The Clerk stated that the bid process would take sixty days, with no improvements so no it could not be accomplished this year.

 

Mr. Cabrera stated that if a tenant cannot be put in place in 2012, he would like to see it accomplished by 2013. Mr. Groon stated that he had no problem with fixing up the building, but since nothing can be done effectively for 2012, he would prefer not to rush into renovating the building. He added that the money can be put into place and the work accomplished after the 2012 summer season. Mr. Cabrera concurred. Mr. Cabrera asked if there was agreement on the $135,000 cost estimate with work to be done after the summer season. Mr. Groon stated that he was not sure the number should be fixed until more information is obtained. The Engineer stated that a number cannot be determined until the exact mission of the building is decided. Mr. Groon concurred.

 

Mrs. Gould inquired if Mr. Cabrera would be interested in renting the building for the 2012 season in conjunction with the tourism personnel. Mr. Cabrera responded in the affirmative. Mr. Groon stated that the professionals will have to put that together because of the bid process. The Clerk interjected that the building would have to be brought up to code. The Engineer concurred. Mr. Groon stated that the point was moot until fall in that event. Mr. Groon suggested inserting a number to “hold the spot” until fall. The Clerk concurred, adding that it was his opinion that $135,000 was reasonable. Mr. Groon disagreed, indicating that it was his opinion that it should be higher.

 

Mrs. Gould reiterated the numbers as they currently stood at Nesbitt Center ($135,000), playground ($150,000), and fishing pier pavilion ($175,000). Mr. Groon indicated that the numbers will have to be refined, but these are the numbers at this time.

 

Mrs. Gould asked for a vote on the items individually.

the playground ($150,000) for the ADA compliant equipment and surface:

Vote:          Gould-Cabrera-Groon-Yes

 

the Nesbitt Center ($135,000), subject to further review:

Vote:          Gould-Cabrera-Groon-Yes

 

the beach pier pavilion ($175,000), including a new roof and an open air pavilion:

Vote:          Gould-No                                                 Cabrera-Groon-Yes

 

Mr. Cabrera stated with regard to the pier pavilion that he has had indications of interest in persons leasing out the space. He suggested putting the matter out to bid to see if there is anyone willing, at their expense, to make the necessary repairs with the Borough considering a long-term lease. The Clerk responded that there is the capability for that, but that a legal opinion existed from the Solicitor which could impact that project since there is, by law, a limit to a ten year lease. Mr. Cabrera suggested putting the money in place, but also put out an RFP to see if there is any interest from the public to do the necessary repairs. The Clerk stated that until a bond ordinance is adopted by the governing body, any of these items that are not in the Pay-As-You-Go can be removed or adjusted. Mrs. Gould agreed with Mr. Cabrera’s suggestion. The Clerk indicated that his office would need direction from the governing body as to what type of business(es) would be permitted.

 

The next matters for discussion were the Rambler Road Park name and the County Library Renovations Committee. The Assistant Recreation Supervisor provided his report on those two matters.   As to the naming of the Rambler Road Park , a significant list of suggestions have been presented to the governing body for their consideration. The indication was that the deadline for submission of suggestions was March 1, 2012.

 

Concerning the Library Committee, the Assistant Supervisor reported that the first meeting of the committed was scheduled for Friday, February 10, 2012.

 

The next matter for discussion was the Borough logo design. Mr. Cabrera reported that he had received six or seven proposals, and he would be reviewing them in conjunction with the Assistant Recreation Supervisor, and will be making a recommendation to the governing body in the near future. Mrs. Gould asked that all of the proposals be submitted to the governing body for their review. Mr. Cabrera agreed.

 

The final matter for discussion was the NJEIT funding. Mr. Groon stated that the Engineer had attended a conference on the NJEIT funding program, and asked the Engineer for his report. The Engineer stated that he will have a full report for the governing body at the meeting of February 22, 2012. Mr. Groon stated that it was his understanding that the earlier a municipality submits, the better the consideration. The Engineer responded that there are incentive programs for 2013 funding, which may include principal forgiveness. There is also an incentive program which provides for zero percent interest on seventy-five percent of the funds received, with twenty-five percent at their market rate. Mr. Groon inquired if there would be a dollar limit on the program. The Engineer responded that there is no limit. He added that there may be a $2 million cap on the principal forgiveness portion of the program. Mr. Groon inquired if there would be merit to applying for the March deadline as opposed to the fall deadline. The Engineer responded that there is no merit to apply for the March deadline because with that deadline there must be complete design documents included in the application. He added that the October round did not require complete design plans.

 

George Martin, 212 East Denver Avenue , commented on the Rambler Road park project, and specifically with regard to plans for parking. He indicated that he has learned that a sprinkler system is being installed which will eliminate parking in that area. He asked if that was included in the original plan, or was it added. He said that he did not think a “wide open space” is required, but parking is a necessity. Mr. Groon responded that the plans for parking were always discussed in that project, but at the end of discussions it was determined that the parking had to be upgraded. He went on to state that at the last minute, the State of New Jersey decided that the parking lot had to be open 24-hours per day. Mr. Groon stated that it was his opinion that that was unacceptable to the neighborhood. Secondly, the State also required a “pervious asphalt material” and that estimate was approximately $300,000 to $400,000 to do one block worth of parking. Finally, Mr. Groon stated that it was his opinion that open space is important. Mr. Martin asked what the area will be used for. Mr. Groon responded that it will be “open space.”

 

Mrs. Gould advised Mr. Martin that the Methodist Church permits parking in their lot for a small fee.

 

Mr. Martin asked where he is permitted to park with a handicapped placard and for how long. The Chief of Police responded that with a handicapped placard, he can park at any metered spot with the requirement that by law money must be put in the meter for the length of time anticipated to be gone. If the meter expires, no ticket will be written. He added that the car does not have to be moved for twenty-four hours.

 

Mr. Martin asked Mrs. Gould about the craft show vendors. Mrs. Gould responded that she has nothing to do with that. She advised him to speak to Mr. Cabrera. Mr. Cabrera responded that there is no definitive plan at this time other than that they will have to find parking on the street. He added that he had wanted parking to be part of the project but the cost component was prohibitive.

 

There being no further matters for discussion, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned.

Vote:          Gould-Cabrera-Groon-Yes

 

Dated:        February 22, 2012

Kevin M. Yecco, Borough Clerk

MINUTES OF MEETINGS INDEX