Minutes of Special Commissioners Meeting - June 30, 2010
Prior to the opening of the Special Meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.
The Special Meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County, New Jersey, was held in the Municipal Court Room at 9:30 a.m. On roll call the following answered to their names:
Gould - Cabrera – Groon – Yes
Mr. Groon read the following statement: In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing and fax transmitting same to the Gazette-Leader, the Herald and The Press on Thursday, June 24, 2010.
Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.
The Clerk announced that there were three items authorized for this special meeting, and discussion would be limited to those three specific items. The initial item was Rambler Road Park Project plan to be held in open session, and the potential land acquisition and personnel matters would be discussed in closed session.
The first matter for discussion was the Rambler Road Park Project. The Clerk announced that he had circulated lighting and bollard information as supplied by the Engineer, as well as the latest drawings dated June 15, 2010. Additionally, he provided a copy of the cost estimates as provided by the Engineer.
Mrs. Gould stated that the cost estimate was severely over budget. She added that she has done a great deal of thinking about the matter, and it was her opinion that nothing more is needed at the area but new bathrooms, which she stated was the most important thing to do. She asked the Engineer if there was a way to postpone or defer the grants and what would be the negative effect of doing so. The Engineer stated that it would be possible to make an inquiry, but he did not know what the response would be from the State. He added that there is an additional one year left on the Bikeway grant. With regard to the DCA grant, the Borough has already received several extensions, and it was his opinion that it would be unlikely for the State to grant further extensions.
The Engineer added that although the project is over budget, the longer the Borough waits to commence the project, the higher the costs will be because construction costs are currently at an all time low.
Mr. Cabrera stated that the most pressing grant to be addressed was the DCA grant. The Engineer responded in the affirmative. Mr. Cabrera stated that he would not want to see the Borough give up any of the monies, and suggested that the attention of the governing body be focused only on the DCA part of the project, which would be the bathrooms and some handicapped improvements in the area. The Engineer stated that any grand funds that are spent gives the Borough more opportunity to get cooperation from the funding agencies.
Mrs. Gould reiterated her statement that the bathrooms were her only concern, and in light of the current economic state, it was her opinion that no other part of the project be undertaken at this time.
Mr. Cabrera stated that he wanted to be sure that all of the Commissioners were “on the same page” as far as spending grant funds in order to not jeopardize any future grant applications. He suggested phasing the project and doing only the bathrooms and the bike shop at this time, and doing the bikepath turnaround at a later time. He asked when the deadline was for the grant for that portion of the project. The response was August 2011. The Engineer stated that phasing the project was an option.
The Clerk stated that the Engineer would need direction from the governing body with regard to bid documents if it was the desire of the governing body to move some portion of the project forward since the DCA grant requires that the project be under contract by September 1, 2010. Mrs. Gould asked if the bathrooms could be constructed by themselves without interfering with the bike shop building. The Engineer responded that it would be possible to build a structure for the bathrooms only. Mr. Cabrera stated that he would rather not add another building to the area if it was possible to place the bathrooms in the Nesbitt Center.
Mrs. Gould explored the possibility of renovating the Nesbitt Center, from the floor up, in a discussion with the Superintendent of Public Works. He indicated that the foundation of the building is good, but the rest of the building is in bad shape. The Engineer interjected that the renovation of that building might net the same costs as constructing a new building.
Mr. Cabrera stated that the beach patrol building is also in bad shape and will need renovations in the future.
The Engineer advised that the new building as proposed with the bike rental shop and bathrooms as a stand-alone project is estimated at approximately $600,000. He added that there would be a slight savings by doing it as part of another project. In considering doing it as a stand-alone project, he indicated that it is highly unlikely that the DCA would permit utilization of the entire $308,000 for that building only because it would be extremely difficult to make a valid argument that the bathrooms are $308,000 worth of the building.
Mr. Cabrera stated that by taking the existing plan and doing only the bathrooms and bike rental shop, the cost estimate would be approximately $510,000. The Engineer stated that he would like to bid the building separately from the site work because it was his opinion that the Borough can save money by doing the work separately.
The Engineer cautioned the governing body that there are severe safety issues surrounding the existing gazebo, and urged them to address the issues in this renovation. The Solicitor indicated that if there are known safety issues, the Borough must abate those safety issues in order to eliminate the Borough’s liability.
After much discussion about various options available, Mrs. Gould stated that she would like to see only the bathrooms be addressed at this time. Mr. Cabrera stated that he strongly felt the bike path and the bathrooms were essential at this time, but that he did not want to see an additional building on the site.
After further discussion and review of various plans submitted, it was decided to revisit the plan dated May 21, 2010. Both Mr. Cabrera and Mrs. Gould stated that they would be satisfied with that plan. The Clerk cautioned that the governing body would have to off-set more of the funding with tax dollars for the proportionate loss of the grant by utilizing that plan. He added that a portion of the $308,000 will be lost because the parking lot is not being done and the bathrooms will be considerably less in a rehabilitation of the Nesbitt Center.
With regard to the May 21, 2010, Mr. Groon inquired of the Engineer whether it would be necessary to renovate the playground ADA surfaces. The Engineer stated that it would not be necessary. Mr. Groon inquired as to the location of the irrigation system. Mr. Cabrera responded that it would be in front of the Nesbitt Center. Mr. Groon then inquired as to the cost estimate of $15,000 for “signage” and asked if it would be possible to do the work in-house. The Engineer responded that it could be done in-house.
It was decided that Mr. Cabrera and the Engineer would meet at the site to finalize the plan and have it ready for consideration of final approval by the governing body on July 7, 2010.
There being no further matters for discussion, THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:
RESOLUTION NO. 304-10
(Closed Session: Potential land acquisition; employee benefit and staffing levels)
Mrs. Gould motioned, seconded by Mr. Groon, that the foregoing Resolution be adopted.
Upon returning from closed session, there being no further matters for discussion, Mrs. Gould motioned, seconded by Mr. Groon, that the meeting be adjourned.
Dated: July 21, 2010
Kevin M. Yecco, Borough Clerk