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Minutes of Commissioners Meeting   -   October 6, 2010

Note: Complete Meeting Appears on CD #30-10 on File in the Wildwood Crest, NJ Borough Clerk’s Office October 6, 2010
Wildwood Crest, NJ

Prior to the opening of the meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.

 

The meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County , New Jersey , was held in the Municipal Court Room at 9:30 a.m. On roll call the following answered to their names:

Gould - Cabrera – Groon – Yes

 

Mr. Groon read the following statement:  In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader, the Herald and The Press on October 23, 2009.

 

Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 363-10

(Authorizing an Emergency Appropriation in the amount of $25,000 to fund emergency sewer repairs, the costs for which shall be funded out of the 2011 Municipal Budget)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 364-10

(Authorizing Notice to Bidders for the West Side Drainage Project [north section of Borough] with bid receipt date of October 26, 2010)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 365-10

(Authorizing approval of Change Order No. 1-Final and Estimate Certificate No. 5-Final, Reconstruction of Tennis and Basketball Courts, increasing the contract amount $30,746.44 for required utility repairs)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 366-10

(Authorizing award of contract to Bud Concrete for repair and replacement of sidewalks, curbs, gutters and concrete pavement in the Borough from October 2010 through October 2012)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 367-10

(Authorizing award of contract to Buck’s Electric for a 30 kw backup generator, at the not to exceed contract amount of $30,599)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that all bills properly authorized, as submitted and which appear in full herein below, be paid.

Vote:          Gould-Cabrera-Groon-Yes

 

As to new/on-going business discussion items, the Clerk reported that the Rambler Road Park Project, Phase 2, remains on hold.

 

With regard to the 2011 Capital Projects, the Clerk reported that at some point at the end of 2010 an capital ordinance would be required to provide necessary funding so that action can be initiated in the way of bid specifications and bidding to enable the capital projects to move forward. Mr. Groon interjected that it was his intention to have a rough list of projects to provide to the governing body, the CFO and the Clerk by the end of the day after this meeting. He added that in his conversations with the CFO, the CFO was in agreement to move forward with a capital plan. Additionally, there are some time sensitive projects on the list and he indicated that he would like to introduce the 2011 capital ordinance at the first meeting in November.

 

The Clerk stated that he had provided each of the Commissioners with a proposed 2011 meeting schedule, as well as the holiday schedule, and asked them to review those schedules and be ready to act on them at the next Commission meeting; but that all existing holidays have been set by bargained union agreement.

 

The Clerk indicated that designation of the 2010 Trick or Treat night was required at this meeting. He indicated that Halloween falls on a Sunday in 2010, and past governing bodies have been reluctant to have Trick or Treat on a Sunday. Mrs. Gould stated that she did not understand the objection to having Trick or Treat on a Sunday. Mr. Groon suggested coordinating the date with Wildwood and North Wildwood.  The Clerk advised that he would break from the meeting to have the Deputy Municipal Clerk poll the other island municipalities to find out their preference.

 

The Clerk reported that he had provided each of the Commissioners with a proposed beach maintenance schedule for discussion. He highlighted the pertinent facts, indicating that budgeted costs would be in the vicinity of $74,000 to alleviate beach ponding and related beach maintenance issue. Additionally, more funding would be required with the Lomax Group as they were approaching the maximum of their $48,935 contract for services in conjunction with beach maintenance and the management plan. Mr. Cabrera inquired if the proposal was a planning tool for 2011. Mr. Groon responded that it was not, adding that the first two items on the list were matters that would have to be addressed in 2010. The remaining items are budgetary items for 2011.

 

With regard to the Lomax Group funding, Mr. Groon stated that there are two aspects to the matter. The first was that the initial contract was for developing and completing the plan to DEP. Thereafter, additional items were added that were “out of scope.” The Engineer concurred, adding that he had requested a more detailed breakdown of the additional costs. Mr. Groon stated that any work done “out of scope” of the contract should be identified, and that anything within the scope of work should be held in the original contract to complete that work. The Clerk stated that the difficulty would be that Lomax would not be empowered to do any additional work until additional funding is put into place.

 

With regard to the beach maintenance funding, the Clerk stated that he was concluding that there is partial funding that would be required in 2010. Mr. Groon responded in the affirmative, repeating his discussion with Mr. Cabrera regarding the first two items on the list.

 

Concerning a 2011 Borough Hall seasonal work schedule, the Clerk stated that any deviation from the existing 9:00 a.m. to 4:30 p.m. work schedule for Borough Hall staff would have to be dealt with in the form of an amendment to Ordinance No. 853. He added that there are no contractual obligations that would bind the Borough with the current administrative personnel. He stated that if it is the desire of the governing body to have Borough Hall open from 9:00 a.m. to noon on Saturdays, it can be accomplished. Mr. Cabrera stated that he had requested that the matter be placed on the agenda, and as the 2011 budget is being planned, now would be the time to consider keeping Borough Hall open on Saturdays in June, July, August and September. He added that the Borough must recognize the fact that there are many second home owners who need to conduct business in Borough Hall on weekends. He suggested cross-training of staff to enable more flexible services. Mrs. Gould stated that staff would have to be moved around since the Borough would not want to hire additional staff for this purpose.

She suggested having a trial for June 2011 only to see if it is feasible. She added that she understood Mr. Cabrera’s sentiments since she has stopped into Borough Hall on weekends and has seen envelopes stuffed under the front door for the Tax Office. She asked Mr. Cabrera if he had checked with other municipalities to determine how many are open on weekends. Mr. Cabrera stated that he had not. He added that it is a service issue in his opinion, and in the summer the Borough is geared toward vacationers. He added that he would like to see a trial of the schedule from Memorial Day to Labor Day in 2011. The Clerk interjected that the rescheduling would require some “creativeness” on the part of the various departments, because management level employees can be required to cover portions of that scheduling, but it was his opinion that the governing body would not require rank and file employees to work those additional hours for no compensation. He added that it was certainly something that could be developed if it was the intention of the governing body to move the matter forward. Mr. Groon inquired if Ordinance No. 853 would be amended to permit additional summer hours, and deal with compensation outside the ordinance. The Clerk stated that it was his opinion that Mr. Groon’s suggestion would be the way to attack the issue. He added that he would advocate retaining the 9:00 a.m. to 4:30 p.m., Monday through Friday, for full-time administrative staff in order to have staff clearly understand when they are required to be at work on a regular and recurring basis. The amendment would be to permit Borough Hall to remain open on Saturdays between the hours of 9:00 a.m. and 1:00 p.m. or noon, and that adequate provision be made for staffing on those Saturdays through the months of June, July and August. Mr. Cabrera stated that it was his opinion that schedules could be staggered for existing staff to accommodate the Saturday schedule. The Clerk responded that the Department of Revenue and Finance is already operating at a skeleton staffing level, indicating that there are ten employees running seven critical departments. Therefore, it was his opinion that it would not be possible to “stagger” work hours without increasing staffing levels since non-management employees would have to be provided overtime or compensatory time off during the week. He added that if there is an illness or vacation, some offices would have no coverage at all. He emphasized that there is no “fluff” in Borough Hall staffing levels. Mr. Cabrera inquired as to what is presently done when someone is on vacation or is sick. The Clerk responded that the situation would be further impacted if that were to occur and Saturdays were added to the schedule.   He concluded by indicating, however, that if the governing body desired a change, it will be done.

 

Mr. Groon stated that the ordinance would have to be amended to enable the process, and that an internal review with department heads would be required to ascertain what can and cannot be accomplished.

 

The next matter for discussion was the 2011 trash and recycling schedule. Mr. Cabrera stated that the Public Works Superintendent has made a recommendation that, in the winter months starting as early as January 2011, the Borough could have trash and recycling in all zones on the same day with one pickup. He suggested further discussion of the matter at the next Commission meeting and he would provide a schedule as to how that would be accomplished. Mr. Cabrera added that the revised schedule would result in one additional day for workers to be assigned additional duties. The Superintendent of Public Works stated that it is an economic issue, and it would be in the best interests of the Borough to streamline trash and recycling pickup. Mrs. Gould stated that there are many senior citizens who will not realize that the schedule has changed and put their trash and recycling out on the wrong days. The Superintendent stated that it would be a matter of educating the public. Mrs. Gould inquired as to staffing levels in the winter. The Superintendent stated that there would be a reduction in the workforce in the winter, thereby saving the Borough money. The Clerk interjected that some of the staff would be reallocated to fill the void of (several) now vacant positions. The Superintendent went on to state that it would have an additional economic impact with the fuel utilized and the wear and tear on vehicles. He reiterated that it is a matter of economics. Mr. Groon inquired if the trash ordinance would have to be changed. The Clerk responded in the affirmative. Mr. Groon suggested revising the ordinance in conjunction with Mr. Cabrera’s recommendations. Mr. Cabrera added that bulk pickup it also a part of that ordinance, and it was his opinion that with some adjustments the Borough could extend bulk pickup throughout the summer and perhaps do away with bulk trash fees. The Superintendent stated that he had done a comparison of bulk trash fees, and in 2009 the Borough realized only approximately $3,000 in fees. Mr. Groon reminded Mr. Cabrera that an ordinance change would be necessary and if the new schedule was to be implemented by January, the ordinance would have to be introduced in the near future.

 

With regard to the UEZ administration charges, Mr. Cabrera reported that a budgetary meeting had been held for the UEZ and a discussion was held regarding the budget of the UEZ administrative offices. It had been his hope that the administrative costs could be covered entirely out of the UEZ funds, thereby eliminating or reducing the necessity of additional funding by the municipalities.

 

With regard to Trick or Treat, the Clerk informed those present that his office had contacted Wildwood and North Wildwood to ascertain when those municipalities would be holding Trick or Treat, and he was informed that North Wildwood would be holding Trick or Treat on Sunday, October 31st from 5:00 p.m. to 7:00 p.m., and that no decision had been made in Wildwood as yet. After discussion, it was determined to hold Trick or Treat on Sunday, October 31st from 5:00 p.m. to 7:00 p.m.

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 368-10

(Designating Trick or Treat in the Borough of Wildwood Crest)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

The Clerk reiterated his request that the Commissioners review the proposed meeting schedule and holiday schedule and advise him if any date(s) presented a problem. He added that it was his intention to list the matter for adoption at the meeting of October 20, 2010.

 

Nancy Pietropaoli, 6002 Seaview Avenue, commended the Board of Commissioners and the Centennial Committee for their outstanding work on the Borough’s Centennial Celebration during 2010. She specifically commended the Recreation Department for the fine job done with the many concerts at Centennial Park.

 

There being no further public comments, THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 369-10

(Closed Session: potential litigation, specifically with regard to the ongoing litigation with the City of Wildwood UEZ)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

Upon returning from closed session, there being no further matters for discussion, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned.

Vote:          Gould-Cabrera-Groon-Yes

 

Dated:        October 20, 2010

Kevin M. Yecco, Borough Clerk

MINUTES OF MEETINGS INDEX