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Minutes of Commissioners Meeting   -   October 20, 2010

Note: Complete Meeting Appears on CD #28-10 on File in the Wildwood Crest, NJ Borough Clerk’s Office October 20, 2010
Wildwood Crest, NJ

Prior to the opening of the meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.

 

The meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County, New Jersey, was held in the Municipal Court Room at 7:00 p.m.  On roll call the following answered to their names:

Gould - Cabrera – Groon – Yes

 

Mr. Groon read the following statement:  In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader, the Herald and The Press on October 23, 2009.

 

Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 370-10

(Authorizing designation of the Calendar Year 2011 Commission Meeting Schedule)

 

Prior to motion and vote, Mrs. Gould inquired if the 2011 Holiday schedule was also being approved. The Clerk responded that it would be approved in conjunction with this Resolution if that is the desire of the governing body.

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

After the vote, the Clerk reported that the 2011 Holiday schedule reflects bargaining unit considerations.

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 371-10

(Authorizing a refund for the overpayment of taxes, re: Block/Lot 96.02-5.02 in the amount of $3640.07)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 372-10

(Authorizing award of contract to Ricky Slade Construction, Inc. for Reconstruction of Heather Road, between Atlantic Avenue and Beach Drive for the not to exceed contract amount of $214,279 for the Borough’s share)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 373-10

(Authorizing a refund in the amount of $134.97 to Alice Carroll for a duplicate ambulance transport payment)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 374-10

(Authorizing a refund in the amount of $150 to Matthew K. McSherry for a duplicate ambulance transport payment)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 375-10

(Authorizing a refund in the amount of $381.95 to Bryan J. Semkuley for a duplicate ambulance transport payment)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 376-10

(Authorizing reappointment of Larry Pepper as Labor Counsel via professional services contract at the not to exceed hourly contract amount of $140 for a term of one year, said term expiring October 20, 2011)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that all bills properly authorized as submitted and which appear in full on the following page, be paid.

Vote:          Gould-Cabrera-Groon-Yes

 

Mrs. Gould motioned, seconded by Mr. Groon, that all reports received, from the Court Administrator, CFO, Tax Collector, Chief of Police and Recreation Supervisor for the month ending September 30, 2010 be accepted as presented and filed.

Vote:          Gould-Cabrera-Groon-Yes

 

Mrs. Gould motioned, seconded by Mr. Groon, that the minutes of Commission meetings of September 22, 2010 and October 6, 2010, as well as the closed session of October 6, 2010, be approved as presented.

Vote:          Gould-Cabrera-Groon-Yes

 

The Clerk reported that the Borough Engineer had secured extensions of time from the contractors for Rambler Road Park to December 29, 2010, and Von Savage Pool HVAC to December 31, 2010. The Engineer confirmed the extensions from both contractors.

 

With regard to the Rambler Road Park Project, Phase 2, Mr. Groon stated that it was his opinion that at the next meeting, the Commissioners would have to review the Phase 2 project and finalize all aspects. He inquired of Commissioner Cabrera whether he would have concluded his review by that time. Mr. Groon continued that it had been discussed that the roof on the Nesbitt Center would be done out of the 2010 capital fund, and in order to accomplish that, the enabling ordinance would have to be amended at the next meeting. Mr. Cabrera stated that Phase 2 dealt with removing the existing canopies and installing a new roof, widening of the bike path, potentially moving of the playground area north, and the costs to renovate the gazebo. Mr. Groon stated that his question was whether the Commissioners were satisfied with the Nesbitt Center to only have a new roof installed with that cost being taken out of the 2010 capital.

 

The Engineer outlined several options for awarding the Phase 1 and Phase 2 projects to encompass the Nesbitt Center renovations. Mr. Cabrera interjected that it was his understanding that the roof on the Nesbitt Center had been included in the project in order that it be done in conjunction with the roof on the gazebo.

 

The next matter for discussion was the 2011 capital budget. The Clerk stated that a final determination would have to be made in order to have the capital and/or bond ordinance introduced at the first meeting of November.

 

Mr. Groon presented a revised list of proposed 2011 capital projects for the review of the Commissioners. The CFO stated that an error had been found on the total number, and indicated that the correct number should be $2,780,000.

 

Of the proposed $2,780,000, Mr. Cabrera stated that the bulk of the costs would be the Washington Avenue/Bayview Drive project, as well as the Crest Pier roof. Mr. Groon concurred. Mr. Cabrera inquired of the Engineer whether either of those projects could be phased in order to reduce the costs for 2011. The Engineer responded that the line must be replaced on Washington Avenue, and the drainage problem at Newark and Bayview was a significant, ongoing problem. Mr. Cabrera inquired if there was a priority level for those projects. Mr. Groon stated that he had read the report on the Crest Pier roof, and indicated that he was not comfortable with the estimate provided. He asked if another estimate could be obtained. The Engineer responded that an alternative material rather than metal could reduce the cost. Mr. Groon inquired if it was correct that most of the roof leaking at the Crest Pier was around the perimeter. The Engineer responded that at the present time the roof over the gymnasium was not leaking, but at any time it could blow off because it is extremely lose. He added that there were alternatives to a metal roof. Mr. Groon inquired if the sloped roofs could be replaced in 2011 and the flat roofs and mechanicals be addressed the following year. The Engineer responded that there would still be leaks. Mr. Cabrera inquired if any patch work or reinforcement could be done. The Engineer responded in the affirmative, but no contractor would make any guarantees. The Clerk inquired of the Engineer how long, in his opinion, such patch work and reinforcement would last. The Engineer responded that he would hope it would last three years. Mr. Cabrera suggested doing minimal work to postpone the project for a year or two. The Clerk inquired as to the cost of such repairs. The Engineer estimated it would cost approximately $30,000.

 

The Clerk inquired as to the difference in cost between a metal roof and a conventional roof. The Engineer responded that it would be significant. The Clerk then inquired as to the difference in life expectancy. The Engineer responded that it would be approximately 50%, stating the asphalt shingles would last only 25 years and the metal roof would last 50 years.

 

Mr. Groon inquired of the CFO if it would be possible to get relief out of the Rambler Road project ordinance for the fall for the Crest Pier roof. The CFO responded that the ordinance could be written leaving the Crest Pier roof out because it is an unknown quantity. In the spring the Commissioners will have a better feel for what will be left from the Rambler ordinance and could do a separate ordinance for the roof. The Clerk interjected his concern about going through another winter with the existing roof. The Engineer stated that there is no choice but to get through the 2010-2011 winter, but it would not last through another winter. Mr. Groon stated that the Rambler project should be accomplished by the summer of 2011 and he suggested targeting late August, early September for the roof. The CFO offered that the project would be bid in July and awarded in August.

 

Mr. Cabrera stated that he also was not comfortable with the estimate received for the Crest Pier roof and would like to delay the project.

 

Mr. Groon stated that it had been determined that the Crest Pier roof would not be a spring 2011 project, and more time would be needed for further research. He suggested removing the Crest Pier roof from the proposed capital budget for 2011.

 

Mr. Cabrera asked the Engineer and Public Works Superintendent to have a contractor review the roof to see what it would take the reinforce the roof and make temporary repairs.

 

It was agreed that the $1.1 million for the Crest Pier roof would be removed from the proposed 2011 capital budget.

 

Mr. Groon then asked Commissioner Cabrera and Commissioner Gould to review the proposed capital budget in order that an ordinance could be introduced at the first meeting of November.

 

The next matter for discussion was the matter of beach improvements. Mr. Groon stated that he wanted to work out a new maintenance plan for the beach vegetation, and had requested a meeting with various Borough personnel, as well as the Environmental Commission, to accomplish that task.

 

With regard to the 2011 trash/recycling schedule, the Clerk reported that the proposed ordinance had been revised and circulated to the governing body for their review. He advised that it would have to be introduced at the first meeting in November in order to have it effective by January 1, 2011. Mrs. Gould inquired as to the reasoning for reversing the pick-up days from north to south. The Public Works Superintendent responded that the current schedule has the Borough broken into three sections and the proposed schedule has the Borough broken into five sections. Mrs. Gould then inquired as to the Monday holiday pick-ups. The Superintendent responded that Memorial Day, July Fourth and Labor Day would continue to be regular pick-up days. As to the other Monday holidays, they would be picked up the following day. The Clerk stated that that should be set forth in the ordinance. The Superintendent stated that it is indicated on the map.

 

The next matter for discussion was the M W Mitchell bayfront improvements. The Clerk stated that he had supplied each of the governing body members with a status update from the Engineer with respect to two issues, i.e., the improvements to be made to the park, but also corrective action to be taken with regard to Cardinal Road. The Solicitor indicated that she had received correspondence from an attorney representing a potential buyer of the property, and seeking information as to whether the work had been accomplished and, if not, a cost for same. The Engineer indicated that he would put together a cost estimate for the repairs.

 

Nancy Pietropaoli, 6002 Seaview Avenue, inquired if there was an electrical problem in the Borough. She stated that she recently she had experienced slight power losses. The Chief of Police stated that his department had spoken to the electric company and were told that they are still doing work on several grids, resulting from the power outages in February.

 

There being no further public comments, nor matters for discussion, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned.

Vote:          Gould-Cabrera-Groon-Yes

 

Dated:        November 22, 2010

Kevin M. Yecco, Borough Clerk

MINUTES OF MEETINGS INDEX