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Minutes of Commissioners Meeting   -   August 27, 2008

Note:  Complete Meeting Appears on Tape #23-08  on File in the Borough Clerk’s Office August 27, 2008
Wildwood Crest, NJ

Prior to the opening of the meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.

 

The meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County, New Jersey, was held in the Municipal Court Room at 7:00 p.m.  On roll call the following answered to their names:

Gould - Cabrera – Groon – Yes

 

Mr. Groon read the following statement:  In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said meeting by posting notice on the bulletin board in the Borough Hall and by mailing same to the Gazette-Leader and The Press on November 7, 2007.

 

Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 821-08

(Authorizing re-advertisement of Notice to Bidders for Street Excavations Trench Restoration)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 822-08

(Authorizing issuance of a Special Event Permit for Chrysler Owners’ Group for the purpose of holding a car rally at Forget-Me-Not Road and Ocean Avenue on September 26, 2008)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 823-08

(Authorizing submission of a grant application to Department of Law & Public Safety, Division of Highway Traffic Safety, in the amount of $13,200 for a grant to support Aggressive Driving Enforcement Patrols)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 824-08

(Authorizing execution of an Interlocal services agreement with the County of Cape May for participation in the county-wide Animal Shelter)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 825-08

(Authorizing waiver of Section 67-6 of the Code of the Borough pertaining to street opening moratorium for newly reconstructed streets for hardship due to fire suppression code requirements for property situated at 114 East Crocus Road)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 826-08

(Authorizing Change Order No. 1 increasing the Phase II Seaview Avenue Reconstruction Project by $83,780.50 to $2,718,381.15)

 

Mr. Cabrera motioned, seconded by Mrs. Gould, that the foregoing Resolution be adopted.

Vote:           Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 827-08

(Authorizing adoption of the Borough of Wildwood Crest Records Management Policies and Procedures Manual and Appointing a Records Management Committee)

 

Mrs. Gould motioned, seconded by Mr. Groon, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 828-08

(Authorizing a refund in the amount of $35 to Atrium Condominium Association for a fire registration overpayment)

 

Mrs. Gould motioned, seconded by Mr. Groon, that the foregoing Resolution be adopted.

Vote:          Gould-Cabrera-Groon-Yes

 

THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 829-08

(Authorizing Notice to Bidders for Rental of Beach concession for Ocean Surf Camp and Water Safety Instruction Program)

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that the foregoing Resolution be adopted.

Prior to vote, Mr. Groon requested a discussion of the matter. Mr. Groon commented that it was his opinion that the governing body needs to work harder in being consistent in dealing with all of the groups that utilize Borough lands and facilities.

Vote:          Gould-Cabrera-Yes                                 Groon-No

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that all bills properly authorized, as submitted and which appear in full on the following page, be paid.

Vote:          Gould-Cabrera-Groon-Yes

 

Mrs. Gould motioned, seconded by Mr. Cabrera, that all reports received, from the Court Administrator, CFO, Tax Collector, Chief of Police and Recreation Supervisor, for the month ending July 31, 2008, be accepted as presented and filed.

Vote:          Gould-Cabrera-Groon-Yes

 

Mrs. Gould motioned, seconded by Mr. Groon, that the minutes of meetings held July 23 and August 13, 2008 be approved as presented.

Vote:          Gould-Cabrera-Groon-Yes

The first matter for discussion was the Rambler Road Park Project. The Clerk reported that he had supplied each of the Commissioners with a revised set of plans, as well as the cost estimates, as provided by the Borough Engineer. He indicated that it would be necessary to authorize the Engineer to move forward with the project, for bid document preparation, but with a limit of $1.1 million. The Clerk inquired if there was any further discussion of the cost estimate or the plan as presented. Mr. Groon stated that his only comment was that the two streets flanking the fitness park need attention with regard to the deteriorating wood on the bike path, and those numbers were not adjusted in the cost estimate as presented. The Clerk requested that the Engineer use that part of the project as an add alternate in the bid. Mrs. Gould indicated that she had no issues with the cost estimate or the plan as presented. Mr. Groon went on to state that he would like to have a cost estimate on the rehabilitation of the structure on the beach fishing pier before making a final determination with regard to this project. The Clerk interjected that there would be sufficient funding for a large portion of the Rambler Road Park project since it had been scaled back. Mr. Groon added that it would require a 2009 commitment. The Clerk agreed, adding that moving forward with the total two phased project would be contingent upon the governing body setting in place sufficient funds in 2009 to carry forward the remaining areas of the project that are not otherwise funded in the $1.1 million currently available. Mr. Cabrera stated his understanding that the original project was in the $4 million range, and it has been scaled back to a total of $1.9 million, two phase project, with $1.1 million to be available in 2008 and the remaining balance to be in the 2009 budget. Mr. Groon agreed.

 

Mr. Groon added that he wanted to be sure that the Borough properly manages the capital in order to not exceed what is available. He said that the issue becomes whether to delay the Seaview Avenue project for one year. The Clerk explained to the Engineer that the thought has been brought forward by Mr. Groon that in the event the governing body decides to not expend funds and bond for Phase III of Seaview Avenue in 2009, would that be something that could be delayed until 2010 from an infrastructure standpoint. Mr. Cabrera stated that Phase II of Seaview Avenue will commence in September 2008 and carry forward into the spring of 2009. He stated that the question would be what would be the capital projects for 2009. He indicated that since Phase I Seaview Avenue is complete, and Phase II will commence shortly, then Phase III would be the final phase to complete Seaview Avenue. The Engineer suggested that the governing body consider the outfall lines on Hollywood and Washington, since they cannot wait until 2010. However, as to Seaview Avenue itself, the Engineer indicated that the portion impacted by Phase III could very well wait another year. The Clerk interjected that from a priority standpoint, a list should be developed by the Engineer based on what the infrastructure needs are and actual demands as to what must be done in 2009. The Engineer responded that he could give the list as follows: 1) the replacement of the balance of the outfall lines, those being Hollywood and Washington, Seaview to the beach; and 2) the Atlantic Avenue storm sewer system. Mr. Groon asked for an approximation of the cost of the outfall lines on Hollywood and Washington, Seaview Avenue to the bulkhead. The Engineer responded that it would be approximately $900,000. Mr. Cabrera inquired if there would be any funding available for that work. The Engineer responded that perhaps from the USDA or DEP Environmental Infrastructure Trust. The Clerk interjected that those are more in the way of loans and not grants. The Engineer concurred. The Engineer added that the three southern most outfall lines are in dire need of extension, and it would cost approximately $1 million to extend all six outfall lines.

 

The Clerk stated that the issue with regard to the outfalls, Rambler Road project, the fishing pier reconstruction project, would all create a set of circumstances that any additional extension of Seaview Avenue, Phase III, would create some difficulties from a bonding perspective. The Engineer added that there is another infrastructure problem that needs addressing, and that is the Atlantic Avenue stormsewer system.

 

Mr. Groon stated that there are possibly some grants that could reduce the Borough’s cost, and possibly help make some of these projects feasible. He asked the Engineer what the timeframe was on the grants. The Engineer responded that he anticipates the announcement in November.

 

Mrs. Gould clarified that the replacement of the outfall lines would be approximately $900,000 to $1 million, those being Hollywood and Washington. She asked for a cost estimate to do Hollywood, Washington, Miami and Atlanta to extend the outfall lines. The Engineer responded that it would be approximately $1.1 million. Mr. Cabrera stated that with regard to the Rambler Road Park Project, it must either be delayed or moved forward, and that with regard to infrastructure, there are many more discussions that could and should be had. 

 

The Clerk stated that it is important to know that there is unanimous consent, or at the very least a consensus of opinion among the governing body, to move the Rambler Road Park Project forward based upon the most recent plan/cost estimate so that the Engineer will be guided in finalizing the process.  All three Commissioners responded in the affirmative. The Clerk went on to state that that would authorize the Engineer to proceed with any permitting aspects and, thereafter, preparation of bid documents.

 

The next matter for discussion was the COWCO Renewal Agreement. The Clerk indicated that each of the Commissioners were provided a copy of the revised agreement which the Solicitor has taken from Wildwood City’s Solicitor and incorporated his two minor changes. The Clerk requested input as to any matters that may need revision, but suggested that the revised agreement be moved for approval at a meeting in October. He also reminded the Commissioners that all four member municipalities must ratify the agreement. The Solicitor stated that she has received no comments from North Wildwood or West Wildwood.

 

With regard to the concession rental on the fishing pier, the Clerk indicated that the carpentry division of the Department of Public Works has commenced the process of cleaning out the interior of the structure. He went on to state that it is anticipated that the funding source for the actual improvements to the structure will be in the 2009 municipal budget. Mr. Cabrera stated that the estimate was $300,000 for materials, with labor to be provided by Public Works. He added that the Borough is proceeding with the concept that the Borough will renovate the exterior shell and any successful bidder will be responsible for the interior. He stated that the Borough can go out to bid for the entire project and have the successful bidder be responsible for the entire project if cost is a concern. The Clerk interjected that a consideration would be that if the Commissioners were looking to recoup the costs, they would have a far greater opportunity to recoup the costs for an interior renovation as opposed to an interior and exterior rehabilitation given the limit for which the concession could be bid. The Clerk added that direction will be required from the governing body as to their desires in this regard. Mr. Cabrera interjected that if the governing body wishes to have the retail establishment operational by the 2009 season, the Borough will have to move quickly.

 

The next matter for discussion was the Small Cities – ADA Improvements, designation of a project. The Clerk reported that the most recent information available, dated August 26, 2008, indicates that in the opinion of the Borough Engineer, the largest priority would be the Atlantic Avenue stormsewer system. The fact that this would be in the northern most portion of the Borough, there would be an opportunity to qualify for additional funding that would otherwise not be available in the southern end of the Borough. Mr. Groon stated that this would be an additional 2009 expenditure. Mr. Cabrera stated that the work would be done in the spring of 2009 to be used by July 2010. The Clerk interjected that the application has to be submitted in a short period of time. The Engineer stated that the maximum grant would be $400,000 and the Borough currently has a 30% required match. The Clerk stated that a determination would be required from the governing body as to who will be filing that application with the assistance of the Engineer for submission to the appropriate state agency. Mr. Groon inquired if a cost estimate was available and a project description. The Engineer responded that the project could be scaled to fit the $400,000 grant amount, and with the Borough’s required match, that would be $520,000. The Clerk interjected that the deadline for application submission is October 24, 2008. Mr. Groon said that he would like to know more about the scope of the project and the total costs before considering final action.

 

In conjunction with the Records Management Policies and Procedures manual earlier adopted, the Clerk stated that there has been a request for additional dialogue with respect to the traffic maintenance building behind Borough Hall to be rehabilitated to the extent necessary to have that building serve as the records storage facility for the Borough. He noted that that would free a great deal of space in Borough Hall, and it would be anticipated that the project be included in the 2009 budget. The Clerk added that heat and air conditioning must be installed, it would have to be properly secured, and a sprinkler system installed. He stated that vital records would not be stored in that facility; they would remain in vaults situated in borough hall for better security.

 

Nancy Pietropaoli, 6002 Seaview Avenue, commented that she has had several comments from the public at the Information Center as to how “beautiful” the Borough looks this year.

 

Robert Vendagen of Ocean Place stated that he was representing the residents of Ocean Place with regard to the final plans for Rambler Road. Mr. Groon responded that he would meet with Mr. Vendagen after the meeting to give him a copy of the plan and to go over it with him.

 

There being no further public comments, Mrs. Gould motioned, seconded by Mr. Cabrera, that the meeting be adjourned.

Vote:          Gould-Cabrera-Groon-Yes

 

Dated:        September 24, 2008

Kevin M. Yecco, Clerk/Administrator

MINUTES OF MEETINGS INDEX