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Minutes of Special Commissioners Meeting   -   November 7, 2011

Note:  Complete Meeting Appears on CD #25-11 on File in the Wildwood Crest, NJ Borough Clerk’s Office November 7, 2011
Wildwood Crest, NJ

Prior to the opening of the Special Meeting, Mr. Groon led those present in the Pledge of Allegiance to the Flag.

 

The meeting of the Board of Commissioners, Borough of Wildwood Crest, Cape May County, New Jersey, was held in the Municipal Court Room at 9:30 a.m.  On roll call the following answered to their names:

                        Gould - Groon – Yes                                   Cabrera - Absent

 

Mr. Groon read the following statement:  In compliance with the Open Public Meeting Act, Chapter 231, P.L. 1975, the notice requirements have been satisfied as to the time, place and date of holding said special meeting by posting notice on the bulletin board in the Borough Hall and by mailing and fax transmitting same to the Gazette-Leader, the Herald and The Press on Wednesday, November 2, 2011 at 12:15 p.m.

 

Mr. Groon next announced the one-way in and the one-way out method of ingress and egress in case of emergency.

 

The Clerk announced that the only matter on the agenda was consideration of award of contract for Rambler Road Park Project, Phase 2. He added that the Solicitor had provided her legal opinion, and the Engineer had provided a technical review of the bids. He stressed that the only matter permitted to be discussed was as the Rambler Road Park Project, Phase 2.

 

The Clerk provided a copy of the plans and specifications for review in conjunction with the discussions.

 

The Clerk indicated that the resolution to be considered was for the award of a contract in the amount of $806,050.00, and the CFO had indicated his ability to certify availability of funds.

 

Mr. Groon and Mrs. Gould reviewed the plans of the project with the Engineer in conjunction with the bid received.

 

Mr. Groon asked if it would be possible to increase the area for bicycle display in order not to impede traffic flow onto the bike path. The Engineer responded in the affirmative.

 

There being no further discussion regarding the matter, and there being no public present, THE CLERK READ THE FOLLOWING RESOLUTION BY TITLE ONLY:

RESOLUTION NO. 656-11

 

WHEREAS, bids have been received in response to advertisement of NOTICE TO BIDDERS published in The Herald issue of October 12, 2011, for the following item:

 

CONTRACT #1 – RAMBLER ROAD PARK, PHASE 2, SITE IMPROVEMENTS

 

WHEREAS, THE Solicitor has reviewed the bids submitted and thereby provided a legal opinion recommending that the contract be awarded to the “lowest responsible bidder,” MJJ CONSTRUCTION, LLC, 471 White Horse Pike, Atco, New Jersey, 08004, for the total lump sum bid of $806,050.00 base bid plus add alternate #2A plus add alternate #2B, to perform all required work in conjunction with the project described above; that said award is further conditioned upon technical review by Ralph Petrella, Borough Engineer, as to compliance with the bid specifications, along with the certification of availability of funds below by the Chief Financial Officer; and

 

WHEREAS, the legal opinion provided does specifically recommend that the contract be awarded to the above “lowest responsible bidder,’ and is finally conditioned upon compliance with the Notice to Bidders, Specifications, Bid Proposal Form and all other related bid/contract documents appertaining to this award which are made a part hereof by reference as if fully set forth; and

 

WHEREAS, Ralph Petrella, Borough Engineer, has reviewed the total and complete bids submitted in conjunction with the specifications and all other requirements appertaining thereto and has certified that the compliance has been met and that a contract be awarded to MJJ CONSTRUCTION, LLC, 471 White Horse Pike, Atco, New Jersey, 08004, for the total lump sum bid of $806,050.00 base bid plus add alternate #2A plus add alternate #2B.

 

NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Wildwood Crest, County of Cape May and State of New Jersey, as follows:

 

1.      That the allegations of the preamble hereto are incorporated hereby in reference as if fully set forth.

2.      That a contract be awarded to the successful bidder, MJJ CONSTRUCTION, LLC, 471 White Horse Pike, Atco, New Jersey, 08004, for the total lump sum bid of $806,050.00 base bid plus add alternate #2A plus add alternate #2B; all of which is subject to certification below by the Chief Financial Officer as to the availability of funds.

3.      That the Mayor and Borough Clerk be and they are hereby authorized and directed to execute and attest said contract on behalf of the Borough provided necessary funds are available.

 

Mrs. Gould motioned, seconded by Mr. Groon, that the foregoing Resolution be awarded.

Vote:          Gould-Groon-Yes                                    Cabrera-Absent

 

There being no further matters for discussion, Mrs. Gould motioned, seconded by Mr. Groon, that the meeting be adjourned.

Vote:          Gould-Groon-Yes                                    Cabrera-Absent

 

Dated:        November 21, 2011

Kevin M. Yecco, Borough Clerk

   

MINUTES OF MEETINGS INDEX